2021 minutes

Sturton by Stow Parish Council met on Wednesday 2 June 2021 in the Village Hall at 7.30pm, chaired by  Cllr Gilbert.  Present:  Parish Clerk, Cllr Pickering, Cllr Christie, Cllr Hawke, Cllr Taylor and 3 members of the public.

1. Recording of Meeting

It was noted no one was recording meeting.

2. Apologies  - Received and accepted from Cllr Hoyland, Cllr Butroid and Mr Price.

3. To receive declarations of interests in accordance with the Localism Act 2011 – None.

4. To approve minutes of previous meeting

Item 13 “once matt” changed to “once sorted”.  Following this amendment, proposed by Cllr Taylor to accept.  Seconded by Cllr Christie.  All agreed.

5. Matters arising from minutes

Fleets Rd, planning issue- no update

Streetlights junction High St/Tillbridge Rd- Lights now working.  It was noted that the Northern Power investigation had found a damaged cable at the bus stop.  Details of installers given to claims dept at Northern Power.

Replacement electric cabinet and works-. Quote for new timer, to replace faulty rcd and 5 year electrical test of OSR  £200 plus vat.  Proposed by Cllr Hawke to go ahead but to not replace  timer as the xmas lights were very low usage.  Seconded by Cllr Pickering.  All agreed.

High Street block paving- WLDC advised is under permitted development.

BT Fibre- Satellite being planned for village, possibly Q3 this year, so does not qualify for fibre.

Tillbridge Rd sign relocation-requested, clerk to chase.

IDB send letter re Manor Farm Drive dyke-enquired as to whether letter has been sent.

Trees, Ashfield footpath-no further update

Outfall Cowdale Lane-agreed to monitor as no issues at present.

Lampost Eastfield-repaired

Dog Fouling sign-photo to be taken

Jubilee Wood-Mr Bole advised that the other members who were looking to help with the wood are not now interested.  Mr Bole to contact Cllr Hawke, the pc representative to discuss.

Land registration, Rec Field-valued at £5000, forms now to be submitted to Land Registry by solicitors.

6. Meeting opened to the public – 7.48pm

A member of the public asked for update on flooding issues over past year, issues with the grasscutting and why the planning application on Tillbridge Rd had been refused.

Closed to public 7.52p.m.

7. Correspondence received-General correspondence circulated.

8. Accounts:Cheques to be issued                  

a)Payments already agreed: i)Salaries:Clerk and expenses/litter picker

b)Payments to be agreed:     i)Lincs Fieldpaths Assoc subscription £5

                                                      Proposed Cllr Christie to pay.  Seconded Cllr Taylor.   All agreed.

                                                      ii)Continental Landscapes-grasscutting £416.72 plus vat

                                                      Clerk to contact re planter on Bradshaw corner which had been damaged and to ask that the grass is blown off the paths

                                                      Proposed Cllr Taylor to pay.  Seconded Cllr Pickering.   All agreed.

                                                      iii)Jewsons-handyman £9.12 plus vat

                                                      Proposed Cllr Christie to pay.  Seconded Cllr Taylor.    All agreed.

               c)Information only:               British Gas-electric OSR £12.51 plus vat  (DD)

                                                                  British Gas-electric V Green £8.59 plus vat  (DD)

                                                                  Multidata £38.92  (DD)

                d)Income received           £4.60 Wayleave

Bank Balances following all June payments:  C/A  £3639.99  D/A £18676.66  Nat Savings   £36850.00

9. Accounts June summary

Proposed by Cllr Taylor to agree.  Seconded by Cllr Pickering.  All agreed.

10. General maintenance issues

i)Railings damaged Saxilby Rd-new parts on order

ii)Trees cuttings behind The Glebe-situation to be monitored, article placed in newsletter reminding residents to remove own garden waste.

iii)Trees open space Old Rectory Gardens to be trimmed-handyman

iv)road condition Thorpe Lane off Tillbridge Rd, weeds, mud-roadsweeper, Highways to be contacted

v)Gate entrance to footpath off Fleets Rd/ The Close rotten post, needs repaint-handyman

vi)Creeper side of OSR-in hand with resident

vii)Cowdale Lane-request to Highways to widen road to first passing point

viii)Trees High St, opp Fleets Rd entrance in need of trimming-Highways

11. To discuss dyke clearance behind The Glebe-update

Clerk advised she had contacted the person who farms the field and he was to look at what was required regarding clearance and advise.

12. Trees-to discuss adoption and planting on verges

Clerk to contact Cllr Butroid for clarification as to what Highways had advised re planting trees on verges. LCC survey completed re parish areas to be considered for tree planting.

13. To agree company to carry out Playpark inspections

Rospa to be contacted for quote.

14. Risk assessment

Proposed by Cllr Taylor to accept with no amendments.  Seconded by Cllr Hawke.   All agreed.

15. Risk assessment OSR Cleaning

Deferred as Cllr Butroid not present.

16. Best Kept Gardens-to discuss whether to hold competition this year

Proposed by Cllr Taylor to host as long as judge could be found.  Seconded by Cllr Pickering.  All agreed.

17. Issue of traffic down Eastfield/The Close

It was noted council had been approached by 2 separate residents regarding speeding, amount of traffic and buses using the route as a cut through.Cllr Christie advised she had seen in a local paper that the LCC Active Travel Scheme proposed for the village had been passed to close off The Close at the junction with High St.Cllr Butroid to be contacted to get further information.

18. Discuss provision of internet in OSR

It was agreed to looking into turning the OSR into an office for the clerk using the CIL monies.  Clerk to research provision of phone line and internet.

19. Review of policies:Standing orders, Media, Communications, Complaints, Equal Ops, Code of Conduct, Financial Regs,MPS, Retention.

Proposed by Cllr Christie to adopt all policies with no amendments.  Seconded by Cllr Hawke.  All agreed.

20. Planning applications

i)142640  Badgers Rest-first floor, two storey front extension to replace existing conservatory-revised drawing.  It was noted planning permission had been granted.

ii)142982  3 Ashfield-extension front of garage with first floor extension above.  No comments.

21. Planning  Permission

i)142649   14 The Close-single storey extension

22. Planning Refusal
142462. Land rear of 11/13 Tillbridge Rd-erect up to 2 dwellings

23. Other planning  matters

i)Planning Application 143073 Reserved Matters Plot 3 and 4 Land adj Fleets Rd-comments re driveway opposite entrance to public footpath and unable to comment on height as not on drawings.

ii)Withdrawn application-Butlerbus Technik –erection of up to 6 dwellings

iii)Planning Permission 142814Land adj Fleets Rd reserved matters Plot 1.

24. Items to be noted or dealt with at next meeting

i)Emergency Plan committee to get together to review plan.

ii)Grit bin to be sourced for sand at corner of The Close.

iii)Handyman to be contacted to replace the 30mph signs.

25. To agree to go into closed session to discuss  procedures during and between council meetings- if agreed the public will be asked to leave

Agreed 9.27p.m.

All agreed and public were asked to leave.

26. Closed session-to discuss procedures/during and between meetings and staff issues

Procedures discussed along with staff contracts-DBS regulations to be checked for staff.

Meeting closed at 9.45pm