January 21 minutes
Sturton by Stow Parish Council met remotely via Zoom on Wednesday 6 January 2021 at 7.30pm hosted by Chair Cllr Dennis Taylor. Present: Parish Clerk, Cllr Pickering, Cllr Christie, Cllr Moore, Cllr Butroid, Cllr Hawke and 1 member of the public.
- Apologies for absence and reasons given. Received and accepted from Cllr Gilbert. District Councillor Coulson also had given her apologies.
- To receive declarations of interests in accordance with the Localism Act 2011
Cllr Pickering declared an interest in Item 7 re Fossa and declared he would not vote.
- Co-option of new councillor-meeting will be opened to allow candidates to speak
It was noted that there was just one candidate, Matt Hoyland. It was agreed to formally co-opt him onto the council. Declaration of Acceptance signed and Matt was welcomed to the council.
Cllr Banham entered the meeting at 7.35pm advising there were issues with the power in her area so we may keep loosing signal.
- To approve minutes of previous meeting
Proposed by Cllr Hawke to accept. Seconded by Cllr Moore. All agreed.
5. Matters arising from minutes
Fleets Rd, planning issue- waiting to hear from Highways Officer-clerk to chase
Map of responsibility Twitchell being drawn up-in progress
Ruts The Glebe grass-clerk to chase Highways for list of streetwork accredited contractors
Bransby Road sign damaged-awaiting new sign, clerk to chase
Meeting re flooding-clerk to get update from Mr Moore from Anglian Water
Streetlights junction High St/Marton Rd-in system, to be repaired
Streetlight The Close/High St-.in system, to be repaired
Flooding drive Tillbridge Rd-being investigated
Jubilee wood hedge/gate-Gate work in progress.
Clean benches/playpark equipment-cleaned
Replacement electric cabinet-work in progress
Bus sign Saxilby Rd broken-work scheduled
FP72 bridge in need of repair-being investigated
Hedging School Lane-cut Cowdale Lane Hedging-schedule for this week
Streetlight No4 School Lane-repaired
Dyke Clearance behind The Glebe-it was noted this had been deferred until April
Xmas Vouchers-it was noted that clerk had been informed the pc do not have any powers to give gifts to individuals. It was noted that this would be discussed later on in the year.
6. Meeting opened to the public and closed
7. £10k monies-Village hall £1000 Rec Field £3500 Youth Club £1500 Sturton and District Shed Club £500 Hort. Society £500 Fossa £3000
Cllr Moore declared an interest as chair of the Horticultural Society and declared he would not vote.
Proposed by Cllr Mrs Christie to pay. Seconded by Cllr Hawke . All agreed by those able to vote.
8. Fillingham trees £329 plus vat –to also discuss whether to charge businesses for extra trees
Proposed by Cllr Butroid to pay invoice. Seconded by Cllr Mrs Banham All agreed. It was further agreed, due to the unprecedented events of the pandemic, not to charge the businesses for the extra trees this year.
9. Y Clark-£120 vouchers, chairman allowance
Proposed by Cllr Butroid to pay. Seconded by Cllr Pickering. All agreed.
10. IPI invoice £330 plus vat-playpark inspections
After much discussion it was proposed by Cllr Butroid to pay the invoice. Seconded by Cllr Mrs Christie. Clerk to contact Rec Field Committee to ask for a report on works undertaken on the ramp and what future works are to be carried out.
11. Continental Landscapes-Hedging FP72 and Playpark £438.90 plus vat
Proposed by Cllr Butroid to pay. Seconded by Cllr Pickering. All agreed.
Cllr Mrs Banham dropped off the meeting.
12. Jewsons-handyman materials £40.07 plus vat
Proposed by Cllr Butroid to pay. Seconded by Cllr Mrs Christie. All agreed.
13. Sturton and District Shed Club grant 20/21 £3350
Proposed by Cllr Butroid to pay. Seconded by Cllr Moore. All agreed.
14. Direct Debits paid: British Gas Electric OSR £16.24 plus vat, village green £8.59 plus vat Multidata £38.92- info only
15. Accounts summary –including clerk salary and expenses and village litter picker salary-circulated
Income received: Farm Woodland Payment £159.53
Proposed by Cllr Butroid to pay. Seconded by Cllr Mrs Christie. All agreed.
- General maintenance issues
i)Bolts on The Glebe playpark equipment replaced by handyman-clerk to check that due to current lockdown, that handyman is happy to continue with works required.
ii)Gullies blocked Saxilby Rd-reported to Highways and works planned
iii)Damage to grass on rec field reported by resident-rec field committee aware, resident has informed police
iv)Tree overhanging streetlight at entrance for FP Ashfield to Fleets Rd-Highways to be contacted.
Cllr Mrs Banham re-entered the meeting during item iv.
v)Potholes on High Street Intermittent between numbers 9 and 13A
Cllr Mrs Banham then dropped out of the meeting.
17. Neighbourhood Plan update-Reg 14 consultation
It was noted that the comments/suggestions received from the consultation are being incorporated into the document and the parish council will be required to formally agree the final version before it is submitted.
18. To agree to enter into Highways Amenity Grasscutting Agreement for 21/22
Proposed by Cllr Mrs Christie to enter into agreement. Seconded by Cllr Moore. All agreed.
19. To agree updated Financial Regulations
Proposed by Cllr Hawke to accept. Seconded by Cllr Butroid. All agreed.
20. To discuss amending Jewsons credit limit currently £1000
Proposed by Cllr Butroid to reduce limit to £500. Seconded by Cllr Mrs Christie. All agreed.
21. CIL monies-report circulated on initial ideas for expenditure
Clerk to research prices of litter bins and benches for next meeting and to check with History Society as to their plans for a village map.
- Planning applications
142060-Land rear of 22A Saxilby Rd-minor amendments to design-comments returned re height to ridge no more than 6m to stay as single story, white-noise reduction equipment, no lighting columns to be installed and any lighting positioned downwards.
23. Planning Permission
141756 Chapel Cottage, Bransby-change of use for grooming dogs
141725 1 Manor Farm Drive-front and rear two storey extension
24. Other planning matters
i)Enquiries made with planning re property on School lane and single storey dwelling being built –is it being done under permitted development
ii)Large blocked pavement area constructed on house on High Street-planning dept to be informed as it was noted that this possibly needed planning permission.
25. Items to be noted or dealt with at next meeting
i)Mr Jackson has been contacted for zoom meeting to discuss how the village can access BT fibre.
ii)Clerk advised the registration of the rec field land is not as simple as anticipated and further evidence of ownership is being obtained and sent to the solicitor.
iii) Due to the current lockdown it was questioned whether the playparks could remain open. It was noted that the clerk had checked Gov.Uk and they can. The original sign is still onsite advising additional precautions to be undertaken i.e. hand washing/sanitising.
26. To agree to go into closed session to discuss salaries and hire charges. If agreed, members of
The press and public will be asked to leave.
Agreed to go into closed session.
26.Salaries and Hire Charges-circulated
Discussed and agreed.
It was noted that Cllr Banham did not re-enter meeting but this did not affect any decision made.
Meeting closed at 9.50pm