2021 minutes

Sturton by Stow Parish Council met remotely via Zoom on Wednesday 5 May 2021 for the Annual Council meeting at 7.30pm, hosted by Chair Cllr Dennis Taylor.  Present:  Parish Clerk, Cllr Pickering, Cllr Christie, Cllr Butroid, Cllr Hawke, Cllr Gilbert, Cllr Hoyland and one member of the public.

1. Election of Chairman

Proposed by Cllr Taylor that Cllr Gilbert take over as Chair.Seconded by Cllr Mrs Christie.No further proposals.All agreed to Cllr Gilbert as new Chair.

2. To receive Chairman Declaration of Acceptance of Office

Cllr Gilbert duly signed the Declaration of Acceptance of Office.

3. Apologies  -
4. To receive declarations of interests in accordance with the Localism Act 2011 – None.

5. Election of Vice Chair

Proposed by Cllr Gilbert that Cllr Taylor take over as Vice-Chair.  Seconded by Cllr Hawke.  All agreed.

6. To receive Vice Chair Declaration of Acceptance of Office

Cllr Taylor duly signed the acceptance.

7. Election of representatives:

Village Hall.Cllr Taylor offered to be representative.All agreed.

Recreation FieldCllr Christie offered to be representative.All agreed.

Youth ClubCllr Pickering offered to continue as representative.All agreed.

To discuss if representatives are required for Hort Show/Men in Sheds.Agreed not required.

8. To discuss and agree minimum of 2 councillors to sit on Emergency Planning Group

Cllr Hoyland and Cllr Christie to sit on group.All agreed.

9. Annual Governance Statement signed

All agreed.

10. Adoption  of Annual Return

All agreed to adoption of Annual Return.

11. Co-option of new councillor

Proposed byCllr Hawke to accept Mr Price as new councillor.Seconded by Cllr Taylor.All agreed.Mr Price was welcomed and advised he could remain in meeting as a member of the public.Once he has signed his Declaration of Acceptance of Office at the next meeting he would then be a councillor and able to sit as such.

12. To approve minutes of previous meeting

       Proposed by Cllr Christie to accept.  Seconded by Cllr Hawke.  All agreed.

13. Matters arising from minutes

Fleets Rd, planning issue- Cllr Butroid following this up.

Streetlights junction High St/Tillbridge Rd- investigation works being carried out

Replacement electric cabinet and works-. Clerk to contact suitable contractor

 Bus sign Saxilby Rd broken- new sign on order

High Street block paving- reported.

BT Fibre-Cllr Hoyland to pursue on behalf of council

Tillbridge Rd sign relocation-requested

IDB send letter re Manor Farm Drive dyke-meeting at IDB looking at redesigning leaflet, once  sorted letters will be sent.

Trees, Ashfield footpath-Cllr Christie looking into this.

14. Meeting opened to the public -

15. Correspondence received-General correspondence –SAR request and enquiry re moving to area and capacity of sewage works and odours.

16. Accounts:Cheques to be issued                  

a)Payments already agreed: i)Salaries:Clerk and expenses/litter picker

                                                     ii)Internal Audit Fee £40

                                                    iii)WLDC new litter bins £460 plus vat                                                                                                                                                                               

b)Payments to be agreed:     i)Shed Club £3000 21/22 grant.  Proposed Cllr Gilbert to pay.    Seconded  Cllr Taylor.  All agreed.

ii)Insurance £711.21  Proposed by Cllr Taylor to pay.  Seconded by Cllr Pickering.  All agreed.

 iii)G Tindall-pruning Millennium Oak £150.  Proposed by Cllr    Pickering to pay.  Seconded by Cllr Butroid.  All agreed.

                                                       iv)UWIDB drainage rates J Wood £23.62.  Proposed by Cllr Taylor to pay.  Seconded by Cllr Pickering.  All agreed.

               c)Information only:               Wave OSR water/sewage £41.60 DD

                                                                  British Gas-electric OSR £16.33 plus vat  (DD)

                                                                  British Gas-electric V Green £8.87 plus vat  (DD)

                                                                  Multidata £38.92  (DD)

17. Virements:  i)£500 solicitors fees for land registration   ii)PC emails and domain name £500

Proposed by Cllr Christie to move £1000 from xmas budget.  Seconded by Cllr Pickering.  All agreed.

18. Accounts May summary

Proposed by Cllr Taylor to agree.  Seconded by Cllr Butroid.  All agreed.

19. General maintenance issues

i)Outfall at 2nd bend Cowdale Lane, water murky-reported to Environment Agency.  It was noted by another councillor this looked clear, area to be re visited.

ii) Lamppost on Eastfield leaning-clerk to report

iii)Request from resident to reduce speed limit on Tillbridge Road from 40mph sign to Cowdale Lane, Bransby turnoff.

iv)Dog fouling sign on Rec Field in need of replacing

20. Jubilee Wood-To discuss standing orders

New draft standing orders agreed subject to typing error and maximum number of volunteers to be entered once clerk has established number with insurance company.

Proposed by Cllr Taylor to accept.  Seconded by Cllr Pickering.  Voting: 6 agreed.  Cllr Christie abstained.  Once amended clerk to send standing orders to Mr Bole.

21. To discuss dyke clearance behind The Glebe

Proposed by Cllr Hawke to contact farmer to enquire if he is willing to clear dyke and if so if there will be cost.  Seconded by Cllr Taylor.  All agreed.

22. Regulation 16 Neighbourhood Plan-to agree plan

Subject to map amendments, Proposed by Cllr Butroid to agree to the Neighbourhood Plan.    Seconded by Cllr Hoyland.  All agreed.

23. To agree to move meetings temporarily to village hall to follow Govt guidelines re Covid 19

Proposed by Cllr Butroid to agree.Seconded by Cllr Taylor.All agreed.Provisionally to book for 3 months and to enquire if there will be a cost.

24. Risk assessment OSR Cleaning

Deferred.

25. LCC Active Travel Fund Consultation

Strongly opposed.  It was agreed this would cause more problems than it would solve and would move the problem onto the crossroads which would be more dangerous

26. Visual improvements to village-to agree to spend max £250

Proposed by Cllr Hawke to agree.Seconded by Cllr Christie.All agreed.

27. To discuss amendments to grant policy

Proposed by Cllr Taylor to accept following amendments.Seconded by Cllr Pickering.All agreed.

28. Planning applications
28. i)142649    14 The Close-single storey extension.   No comments.

29. ii)142708   Moor Farm, Tillbridge Rd-two storey infill extension.  Object:  Size and out of proportion with surrounding area.

     iii)142814   Reserved Matters Plot 1 Land adj Fleets Road.  Object.  Land not suitable for soakaway water runoff onto road, still like to see existing field access used.

4.  iv)142854 Butlerbus Technik –demolition of former filing station and erection of 6 dwellings.  Object: Original determined application of 4 adequate, this is over development, like to see as a condition Protective Species Survey.
5.    Land rear of Tillbridge  Rd-reserved matters appearance, landscaping, layout, scale.  Object:  soakaway concerns, access road who will be responsible for maintaining (Highways to be contacted) must be able to withstand agricultural machinery. Like to see single storey dwellings kept as such.
29.  Planning Permissions i)142469 55 Saxilby Rd-side extension

      ii)140375  Land off  Queensway-14 affordable dwellings. 

      iii)142405  12 Bradway-single storey rear extension

       iv)142337  Land rear of 15 Tillbridge Rd-1 dwelling

30. Other Planning Matters –

31. Items to be noted or dealt with at next meeting

i)Clerk advised internal auditor has no issues with the Parish Council issuing thank you vouchers at xmas- funds coming from S137 monies

ii)Walkabout allocations for councillors to be sorted

iii)Handyman list of works to be circulated on a regular basis

32. To agree to go into closed session to discuss staff contracts.  If agreed press and public will be asked to leave

Agreed.  Mr Price left the meeting.

33. Staff contracts-discussed

Meeting closed at 10.17pm