2021 minutes

October 2021 minutes

Sturton by Stow Parish Council met on Wednesday 6 October 2021 in the Village Hall following the presentations for the Best Kept Gardens/Business Premises which started at 7.15pm.  Results of the competition as follows:

Coronation Cup:     Winner: 19 Saxilby Road

                                              Runner Up: Mill View, Westwoods

Clifton Cup:            Winner: 1 The Twitchell

                                              Runner Up: Hunters Barn, Bransby

Leonard Quaich:     Winner:BW Beauty

                                              Runner Up: Bransby Horses

Meeting chaired by the Chair Cllr Gilbert.  Present:  Parish Clerk, Cllr Christie,  Cllr Hawke,  Cllr Taylor,  Cllr Pickering and 6 members of the public.

  1. Recording of Meeting

It was noted no one was recording meeting.

 

  1. Apologies  - Received and accepted from Cllr Cook and Cllr Hoyland.  It was noted that Cllr Price had offered his resignation.

 

  1. To receive declarations of interests in accordance with the Localism Act 2011 – None.

 

  1. Meeting opened to the Public at 7.28pm.

Several residents complained about the condition of the new footpath on Fleets Rd.Council advised they are aware and the matter is being investigated by WLDC Planning Enforcement.A resident from Medway asked for an update on the overgrown land and gulley clearance.It was noted that Highways have issued job number for the land to be cleared so access could be gained to the gulley.

A member of the Village Hall committee raised concerns re the new grant policy on behalf of the village hall.

A resident asked council what they were doing regarding the parking outside the Co-Op and opposite the junction.It was noted that the council are doing all they can and urged residents to report any issues themselves.

Clerk advised she would contact Highways on behalf of a resident re bollards/manhole repair outside their property which has been there since July.

A member of the youth club went through their grant application.

Meeting closed to public at 7.50pm.

 

  1. To approve minutes of September Meeting

Proposed by Cllr Taylor to accept.Seconded by Cllr Hawke.Agreed by all those present at meeting.

  1. Matters arising from minutes

Cats eyes missing Saxilby Rd-reported

Medway wasteland-Highways have raised a job to clear

Dog Fouling sign-clerk to look into further.

Cowdale Lane widening-no plans to widen, will look at when resurfacing needed

Trees opp Fleets Rd junction-being investigated

Footpath Stow Park to Sturton overgrown- no update

Ruts on The Glebe-Works to be completed this week

Railings Saxilby Rd-Matter passed to Highways Officer

Bus stop sign-new sign on order

Davey Close numbering-passed to Anna Grieve at WLDC

Manhole near Co-op-scheduled to be repaired

OSR cleaning risk assessment-In hand with Cllr Pickering.

Damage to gateways-photos sent to Highways Officer to enquire if they can appoint contractor

Hedgings-all cut

Gulley High St-repaired

Defib-new one to be installed at Co-Op in next few weeks which will be maintained by the Co-Op.

Rem Day: Minister and Bugler confirmed

Handyman works: completed-possibly Bradshaw noticeboard needs some work.

 

  1. Correspondence received-General correspondence circulated along with police report .

 

  1.  Accounts:Cheques to be issued                 

a)Payments already agreed: i)Salaries:Clerk and expenses/litter picker/OSR cleaner

                                                      ii)PKF Audit £300 plus vat

                                                      iii)OpenPlan £1125 plus vat                                                     

b)Payments to be agreed:     i)Continental Landscapes-grasscutting £234.15 plus vat

                                                            Proposed Cllr Christie to pay.  Seconded Cllr Taylor.   All agreed.

                                                      ii)Youth Club remaining grant allocation £4000

                                                      Proposed by Cllr Taylor to pay.  Seconded by Cllr Christie.  All agreed.

                                                      iii)Y Clark-BKG engraving  from Timpson £75 plus vat

                                                      Proposed by Cllr Hawke to pay.  Seconded by Cllr Pickering.  All agreed.

c)Information only:               British Gas-electric OSR £14.44 plus vat  (DD)

                                                                  British Gas-electric V Green £10.18 plus vat  (DD)

 Multidata £40.12  (DD)

d)Monies received        £50 Rec Field-Rospa inspection 2020

                                                      

Bank Balances following all August payments:  C/A  £7245.33  D/A £3857.10  Nat Savings   £36850.00     

 

  1. Accounts  October summary

Proposed by Cllr Pickering to agree.  Seconded by Cllr Taylor.  All agreed.

 

  1.    Amount to invoice Rec Field for Rospa inspection

Due to increase in costs re changing to new company, proposed by Cllr Taylor to increase feeto £60.Seconded by Cllr Pickering.All agreed.

 

  1.   Grants received from organisations

Youth Club £3000

Recreation Field £4000

 

  1.    Quotes received for maintenance of tree on The Glebe

Quotes received:Company A did some work in Sept 2020 £1100

Company B £400 no vat.

Proposed by Cllr Taylor to accept quote from Company B, Gary Tindall.Seconded by Cllr Hawke.All agreed.

 

  1. Quotes received for annual tree inspection

Quote received for £490 plus vat.

Proposed by Cllr Pickering to accept.Seconded by Cllr Taylor.All agreed.

 

  1. Projects for next year

Self watering planters.Village Map.Playpark £1000Seats and benches £1000.Jubilee event £1000

It was noted 3 members of the public left during this item.

 

  1. Reports from Local Organisations

Minutes from the Village Hall and Rec Field circulated.It was noted that Men in Sheds now have 2 containers.The Youth Club are continuing to do well.

 

  1. Standing Orders 2021 agreement

Proposed by Cllr Christie to accept.Seconded by Cllr Taylor.All agreed.

 

  1. General maintenance issues

i)Lampost junction Tillbridge Rd/High St out

ii)Marton Rd light out

iii)Ashfield dyke-culvert still not fitted

iv)Hedging footpath The Close/Fleets Lane-It was noted this had been cut.

v)Cleaning of Bus Shelter Saxilby Rd-It was noted this was not a PC bus shelter, but it was agreed to get handyman to clean

vi)Request from resident for litter bin towards end of Saxilby Rd-WLDC to be contacted.

 

  1. Jubilee Wood Update

It was noted Mr Bole happy for Saxilby Project to come on board.  Unfortunately no management plan yet drafted.  Cllr Hawke advised he had a meeting arranged with Saxilby Project shortly.

 

  1. To discuss village hall hedging alongside St Hughes Terrace

It was reported that before letters could be sent to residents, a meeting had been arranged to discuss the issue.It was noted that the hedging alongside St Hughes Terrace belongs to the residents of St Hughes.It was agreed that the hedging could be cut back, village hall side, right to the boundary/edge of tarmac.

  1. Provision of Allotments

It was noted that there had been considerable interest registered.  It was agreed to look at potential areas of land which could be used and contact landowners.

 

  1. Village Broadband/councillor emails

Due to Cllr Hoyland not being available, village broadband deferred until next month.  It was agreed however for all councillors to set up separate emails and advise clerk of password, which will be securely stored.

Format: sturtonbystow.surname@gmail.com                              

 

  1. To discuss ideas for Queens Platinum Jubilee in 2022

Working group to be put together.  It was noted that Stow Parish Council are holding their own event.

 

  1. Xmas Arrangements

Trees to be ordered as usual. School to be contact to see if they are willing to attend this year.

 

  1. Planning applications

i)143658  1 Manor Farm Drive-front and rear two storey extension, variation of permission granted 20 Nov 2020-materials.  Comments re materials not in keeping with area, keep stone single storey if granted.

ii)143722 Land adj Tillbridge Lodge-approval reserved matters for 4 dwellings, variation of condition 1 re approved drawings.  Comments re not in keeping with area, development already started ,drawings already given permission to be used.

iii)143327 Land to rear of 22A Saxilby Rd-erect 2 dormer dwellings, amended certificate and drawings and drainage details.  Permission already granted.

iv)143746  Land south of Tillbridge Rd-6 dwellings, variation of condition 2, changes to materials.  No comments.

 

  1. Planning Permission
  2.  

 

  1. Other planning  matters-
  2.  

ii)143727 Butlerbus Technik-approval of reserved matters.Comments re Plot 1 not in keeping with area, dominate skyline.Hedging to be retained and part of planning condition, permeable driveways and restricted working hours.

 

  1. Items to be noted or dealt with at next meeting

i)Annual report to be drafted by chair.

ii)A short story had been submitted for inclusion in the newsletter.  Council agreed to keep newsletter for news and that the parish magazine would be more appropriate.

iii)A resident had asked if the local craft event, organised last year where residents used their own property for the stalls, could be held on the open spaces in the village.  It was noted, as these were parish council land,  the pc insurance company had been contacted, and there are issues with insurance for stallholders/risk assessments and the pc nor organising the event, it was agreed, unfortunately this was not possible

Meeting closed at 10.05pm