2024 Agenda

You are summoned to attend the Council meeting of the above council on Wednesday 1st May 2024 following the ANNUAL GENERAL MEETING starting AT 7.00PM in the OLD SCHOOL ROOM.

AGENDA                                           Signed     S.Hoyland  24th April 2024

1. Election of Chairman

2. Declaration of Acceptance of Office signed.

3. Recording of Meeting

4. Election of vice chair

5. Declaration of Acceptance of Office signed.

6. To receive and accept apologies for absence.

7. To confirm register of interests are current and up to date for each member of the council.

8. To receive declarations of interests in accordance with the Localism Act 2011.

9. Meeting opened to the public.

10. To approve minutes of previous meeting in April 2024

11. Neighbourhood Plan review- final stage (presented by a Neighbourhood Plan representative) To discuss and approve the modifications made to the Plan, to agree submission of the Revised Plan, and associated documents, to West Lindsey District Council for examination and adoption, to issue a letter from each Parish Council or jointly which states the reason for review, agreeing the modifications made and submission of these documents for examination and adoption and issue a joint letter with Stow Parish Council signed by both Chairs to authorise Carol Gilbert to submit approved documents to West Lindsey on behalf of both Sturton by Stow and Stow Parish Councils

12. Election of Representatives: i) Village hall ii) Youth Club iii) Rec Field iv) Speed watch v) Jubilee Wood

13. To agree final end of year accounts

14. Annual Governance Statement signed.

15. Adoption of Annual Return

16. Review of policies: Financial Regs, Standing Orders, Grant Policy, Safeguarding, Communication, Equal Opportunities, Media, Model Publication Scheme, Complaints, Retention, Annual Leave, General Privacy, Data Protection, Data Map, Data Breach, Subject Access Request and Parish Council Risk Management document circulated

17. Review and agreement of authorised payments-circulated

18. To review and adopt terms of reference for HR sub committee

19. To review and adopt Grievance Policy

20. Correspondence received.

21. Planning Applications

148272- Land of Marton Road- Notification under the Electronic Communications Code Regulations 2003for an equipment cabinet - OLT34.462-PC

148216- Land adj Obam Lift Services Ltd- Application for non-material amendment to planning

permission 137000 granted 22 May 2018 - for larger brick plinths with render finish above to garages.

148201- 18a High Street- Planning application for proposed single and two-storey extensions to rear and side of existing dwelling.

148108- Butlerbus Technik Ltd- Planning application to erect 4no. dwellings, being variation of conditions 4 and 5 of planning permission 144064 granted 01 February 2022 to reduce hard standing

material and inclusion of fire escape windows, being variation of condition 4, 5, 8 & 10 & removal of condition 6 of planning permission 145207 granted 25 August 2022 - amendment to plot 4 & removal of access condition to provide individual access.

22. Planning Granted

Planning Application- 148097- Land adj Obam Lift Services Ltd- Application for non-material amendment to planning permission 137000granted 22 May 2018 - for taller brick plinths with render finish above.

147816- Land at the rear of 15 Tillbridge Road- Application for approval of reserved matters for the erection of 1no. 1.5 storey dwelling with attached garage considering access, appearance, landscaping, layout and scale, following outline planning permission 142337 granted 15 April 2021.

23. Other planning matters

147813- Land at 31 Tillbridge Road- Amended site/floor plans

24. Accounts: Online payments to be authorised

a) Payments agreed                 i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE

                                                  ii) Ian Moore Contracting Grass Contract- £501.71 no VAT

                                                  iii) Ian Moore Contracting combined invoice– Allan close Maintenance £200 no VAT, Groundworks Allan Close Play Park £185.00 no VAT and re-installation of bench on The Glebe £475.00 no VAT- Total Cost £860

                                                  iiii) Ian Moore Contracting- Fortnightly cut- £255.71no VAT

b) Payments to be agreed       i) Easy PC Accounts £96 subscription

                                                  ii) Pelican Trust £138.50 Newsletters and NP Leaflets

c)  Direct Debits paid              Multidata £52.93 (April)

                                                British Gas OSR £21.43 including VAT

                                                British Gas Village green £23.79

                                                ID Mobile £25.80 including VAT

                                                   Charge Card- Office Supplies, Cleaning supplies, Ink subscription-  £66.38

                                                  Wave- £47.02

d) Monies Received               Multidata reimbursement April- £52.93

                                 VAT Reclaim £3,974.16

£100 Residents Donation

e) Bank Fees                            Multi Charge Card monthly charge £3 included within charge card total

25. Accounts May 2024 summary –circulated.

26. To agree and resolve amendment to April accounts due to with holding Youth Club grant £3000

27. To agree bank reconciliation

28. To agree a virement of £163 from Mid-winter funds to balance Land Registry fund and the remains to PC and a virements of the remaining £14.37 in warm space funds to PC. (To enable Elections, Land Registry, Mid winters, OSR Project and Elections to be removed from the funds summary sheet).

29. To agree cost of fire inspection

30. To agree to submit claim form to English Woodland Grant Scheme for FWP towards Jubilee Wood

31. To discuss and agree amendments to asset register.

32. To agree to merge the Neighbourhood Plan website with the PC website and hold files for retention.

33. To discuss and approve Community Emergency Plan document in its latest format

34. To agree quote for £200 to prune lower tree branches on the open space near Davey Close.

35. To agree quote of £365 for land clearing and groundwork at The Glebe to enable area to be more accessible for use and maintenance.

36. To agree a cost for a replacement Clifton cup trophy for best kept small garden award £64.99

37. To discuss projects for 24/25

38. To agree gift to Football Club under S137- Maximum cost £357.50

39. To discuss and agree insurance renewal quotes.

40. To revisit, discuss and agree D Day arrangements.

41. To discuss findings of the walkabout inspection

42. Reports from local organisation.

43. General maintenance in the Parish

44. Update on Scampton

45. Update on Solar Farms

46. Items to be noted for the next meeting.