January 2024 Agenda
You are summoned to attend the Council meeting of the above council on Wednesday 3rd January 2024 which starts at 7.30pm in the OLD SCHOOL ROOM.
AGENDA Signed S.Hoyland 20th December 2023
2. Apologies
3. To receive declaration of interests in accordance with the Localism Act 2011
4. To elect a new Chairman
5. Declaration of Office signed
6. To elect a new Vice Chairman (if required)
7. Declaration of Acceptance of Office signed (If required)
8. Meeting opened to the public.
9. To approve minutes of previous meeting in December 2023
10. Matters arising from minutes.
11. Correspondence received.
12. Planning Applications (Any applications up to date of meeting)
Planning Application- 147710- Stow Park Farm- Request for a scoping opinion for a proposed Solar Farm Development
Planning Application- 147686- Land adjacent to Fleets Road- Application for approval of reserved matters for Plot 5 considering
access, appearance, landscaping, layout and scale following outline planning permission 140331 granted 06 February 2020 to erect 5no. dwellings being variation of conditions 3 & 4 of planning permission 141028 granted 14 July 2020 - amendments to landscaping proposals.
Planning Application-147717- 14 Saxilby Road- Planning Application to erect front porch.
13. Planning Granted (Any up to date of meeting)
14. Other Planning Matters
15. Accounts: cheques to be issued
a) Payments agreed i) Salaries-Clerk and expenses/ litter picker/OSR Cleaner/Handyman/PAYE
ii) Pelican Trust Newsletter Printing £115 no VAT
b) Payments to be agreed i) PKF Littlejohn External Audit £252 Including VAT
ii) Fillingham Christmas Trees £496.80 including VAT
iii) Cllr Gilbert Expenses for Cottam Open Floor Hearings on behalf of Sturton by Stow Parish Council £5.40
c)Direct Debits paid Multidata £46.05 (December)
British Gas OSR £34.17 including VAT
British Gas Village green £9.31 including VAT.
ID Mobile £23.92 including VAT
Charge Card £108.28- Affinity Publisher 2 £95.99 including VAT (Newsletter software) and £9.29 office supplies (Paper)
d)Monies received English Woodland Grant £166.30
December Multidata reimbursement £46.05
e) Bank Fees Multi Charge Card monthly charge £3 included within charge card total
£18 Quarterly bank charge (expected by January)
16.Accounts January 2023 summary –circulated.
17. To agree bank reconciliation
18. Banking arrangements-To review agree and update new bank signatories.
19. To discuss Internal Audit report
20. To agree for another Councillor to join the HR Committee
21. To agree for another Councillor to reconcile the bank account every other month (Excluding Chairman)
22. To agree the increased cost of ink subscription to £5.49 a month and to place the ink subscription on the charge card for payment to commence after the free trial has ended.
23. To discuss proposed puffin crossing and canvas public opinion.
24. To agree to remove or replace the faded 30mph speed watch signs (Approx 10) or alternative community speed watch signage.
25. To discuss the Greater Lincolnshire Devolution documents and promote consultation process.
26. To discuss tenders and appoint a new contractor for grass and hedge contracts 24/25
27. To discuss and accept the AGAR external Report feedback.
28. Results from the Christmas light display competition.
29. To review OSR Fire risk assessment
30. Reports from local organisation.
31. General maintenance in the Parish
32. Update on Scampton
34. Update on Neighbourhood plan.
35. Items to be noted for the next meeting.