May Agenda 23
You are summoned to attend the Council meeting of the above council on Wednesday 10th May 2023 following the starting AT 7.30PM in the OLD SCHOOL ROOM.
AGENDA Signed S.Hoyland 25th April 2023
- Election of Chairman
- Declaration of Acceptance of Office signed.
- Recording of Meeting
- To receive and accept apologies for absence.
- To receive declarations of interests in accordance with the Localism Act 2011.
- Meeting opened to the public.
- Election of vice chair
- Declaration of Acceptance of Office signed.
- To discuss VACANCIES LEFT UNFILLED AT THE ELECTION BY REASON OF INSUFFICENT NOMINATIONS
- Election of Representatives: i) Village hall ii) Youth Club iii)Rec Field iv) Speed watch v)Jubilee Wood
- To agree final end of year accounts (Interest added from savings account)
- Annual Governance Statement signed.
- Adoption of Annual Return
- Review of policies: Financial Regs, Standing Orders, Grant Policy, Safeguarding, Communication, Equal Opportunities, Media, Model Publication Scheme, Complaints, Retention, Annual Leave, Lone-working, General Safety-circulated
- Review and agreement of authorised payments-circulated
- Banking arrangements-National Savings agreement of new signatories and update on current transfer of bank account
- To approve minutes of previous meeting in April 2023
- Correspondence received.
- Planning Applications- 146595- Land adj Obam Stairlift Services Ltd- Planning application for non-material amendment to planning permission 137000 granted 25 May 2018- Walling to the side garden boundaries at 1800mm high to be changed to 1800mm cedar slatted fence panels.
- Planning Granted- 146282- Land adjacent to Fleets Road. Amendments to site plan to include gates and brick piers.
- Other planning matters
Planning Application- 146061- Planning application for erection of a new commercial storage outbuilding- application withdrawn.
- To agree and note revised end of year figures
- Accounts: cheques to be issued
a) Payments agreed i) Salaries-Clerk/trainee clerk and expenses/litter picker/OSR Cleaner
ii) Grants 23/24 FOSSA- £1250
The Recreation Ground- £2350
Village Hall- £2000
Youth Club- £3000
iii) Unity bank account fee- £6.20
b) Payments to be agreed i) LALC Internal Audit Fee £300 including VAT
ii) Playdale 50% Invoice- 0000050096 (The Glebe repairs) - £536.40 including VAT
iii) Playdale 50% Invoice- 0000050095 (Village Hall repairs) - £355.40 including VAT
iv) Onyx Trophies – King Charles III Coronation Cup £65.83 + VAT
c) Direct Debits paid Multidata £46.05 (April)
British Gas OSR £20.81 +VAT
British Gas Village green £13.18 +VAT
ID Mobile £23.92
d) Monies Received Interest £0.58p
CIL -144064- Butlerbus Technik Ltd- £3,478.19
CIL -143722- Land Adjacent, Tillbridge Lodge- £192.10
Precept- £30,437.00
NS + I Interest £24.99
Deposit account closed in preparation of switching banks £3,024.97 transferred to current account.
- Accounts May 2023 summary –circulated.
- To purchase a flag weight £80 Max
- To discuss and agree the suspension of the September Parish Council Meeting.
- To discuss agree to fund a third-party donation of 10.75% of the grant total awarded by the FCC Communities Foundation Funding.
- To discuss proposed waiting restrictions
- To agree £67.96 + VAT for replacement fire extinguisher for the OSR. It was noted during an inspection that one of the fire extinguishers was reaching its expiry date. No more replacements will be needed for 5 years. A temporary certificate has been received.
- To discuss findings of the walkabout inspection
- To report results of the Best Kept Coronation Garden
- To discuss possible contractors and agree to re decorate interior roof of the OSR
- To discuss and agree whether to sign up to the Statement of Common Ground regarding 7000 acres.
- Reports from local organisation.
- General maintenance in the Parish
- Items to be noted for the next meeting