2022 Minutes

Sturton by Stow Parish Council met on Wednesday 3 August 2022 in the Old Schoolroom.  Meeting started at 7.30pm.

Meeting chaired by Cllr Gilbert.  Present:  Parish Clerk, Cllr Christie, Cllr Cook, Cllr Hoyland, Cllr Taylor and 4 members of the public.

1. Recording of Meeting

It was noted no one was recording meeting.

2. Apologies - Received and accepted from Cllr Hawke.

3. To receive declarations of interests in accordance with the Localism Act 2011.  

Cllr Cook declared a financial interest in Item 11b(ii) and declared he would leave the room whilst this was discussed.

4. Meeting opened to the public at 7.32pm.

Cllr Cook advised that the Co-Op had suggested that due to how well received the afternoon tea was for the jubilee that perhaps they could help out if the council would like to put on a xmas tea.  Further enquiries to be made from Co-op.

Meeting closed to public at 7.35pm

5. To approve minutes of July Meeting

Proposed by Cllr Cook to accept.  Seconded by Cllr Hoyland.   Agreed by all those present at meeting.

6. To formally agree Item 15 of February 2022 mins to purchase 2 new dog bins for Rec Field up to £255 plus vat

Proposed by Cllr Taylor and seconded by Cllr Hoyland.  All agreed.

7. Matters arising

Manhole near The Plough-repaired

History Society request for funds-no update

Rotten gatepost village hall-clerk to contact local contractor as there may be utilities in the area.

Potholes Thorpe Lane-reported

Kisgate top of The Close-repaired

Light Fleets Rd-clerk to chase

Playpark works-Handyman going through list, caps, chq to be signed tonight, wetpour to be ordered.

New bank account-clerk still looking into

Gritter lighting LCC depot-reply received, LCC to review lighting.

Planter on village green-removed

Verge Stow Rd-cleared, clerk still waiting to hear from Highways re responsibility.

Sunken manhole Medway-forward to BT.

Potholes junction Thorpe Lane/Fleets Rd-repaired

Potholes Fleets Rd/Fleets Lane-to be checked

Bus stops Stow road cleaned/painted-passed to handyman along with seat on Marton Rdand St Hughs Bus stop for cleaning

Best Kept garden competition-clerk researchingjudge.

Potential crossing Marton Rd-to be assessed within 2 months.

8. Correspondence received-General correspondence circulated along with the latest police report.

9.  Planning Application

145207 Butlerbus Technik-variation of conditions 4 and 5, reduce hard standing material and inclusion of fire escape windows.  No comments.

10. Other Planning Matters. None.

11. Accounts:Cheques to be issued            

a)Payments already i)                    a)Payments agreed                   i)Salaries:Clerk and expenses/litter picker/OSR cleaner

                                                                                                          ii)Continental Landscapes-grasscutting £458.04 plus vat

                                                                                                          iii)Good Lookin Cookin £300 plus vat

ivvvvvvvv                                                                                          iv)Y Clark, new laptop and printer £461.63 plus vat

                                                                                                         v)Stow Parish Council £200 from Neighbourhood Plan budget                                                                                                                                                   

iv                                                                                                                                                                                                                                                 

b)Payments to be agreed        i)Lalc Playpark inspection training £60 plus vat (Stow to pay £30)

)Zurich Insurance £717                                                                   Proposed by Cllr Gilbert to pay.   Seconded by Cllr Taylor.  All agreed.

                                                     ii)M Cook-expenses Neighbourhood Plan presentation £5.05

                                                     Cllr Cook left the room

                                                      Proposed by Cllr Taylor to pay.  Seconded by Cllr Christie.  All agreed.

                                                     Cllr Cook returned to room.

                                                     iii)Jewsons, materials £173.05 plus vat                                                                                                                                                                                           

                                                     Proposed by Cllr Hoyland to pay.  Seconded by Cllr.  Taylor.  All other agreed.                                                                            

                                                     iv)Playdale-replacment caps £25.71 plus vat

                                               Proposed by Cllr Taylor to pay.  Seconded by Cllr Hoyland.  All agreed.

C)monies received                 WLDC internet village hall  £43.91 Bank interest £0.48

                                                       Bank Balances following all  payments:  C/A £11,436.01  D/A £5,946.76  Nat Savings   £26,853.18 

10. Accounts 

August  2022 accounts: Proposed by Cllr Christine to agree.  Seconded by Cllr Taylor.  All agreed.

11. To agree virement for remaining £800 Neighbourhood Plan monies

Proposed by Cllr Taylor to move funds to new clerk expenses.Seconded by Cllr Cook.All agreed.

12. To agree virement for proposed new clerk salary for time working with current clerk

Agreed above.

13. Reports from Local Organisations

Village Hall minutes circulated.Cllr Hoyland advised he has been invited to a youth club meeting on 21 Sept and will contact Pauline Mangham as to when the Rec Field are meeting.

14. General maintenance issues

i)Larners Field new sign, should say Larners Fields- clerk to contact WLDC.

ii)Pavement opp school-clerk advised she had reported as advised on walkabout-it was noted this had been marked up.

iii)Quakers burial ground – area needs cutting.  Clerk to contact.

iv)Saxilby Rd brambles need cutting back at entrance to village-clerk to contact

v)Virgin green boxes on Saxilby Rd to be removed-clerk to contact Virgin

vi)Area behind OSR needs cutting back and cupboard door with sandbags in, broken-clerk to contact handyman

vii)Quotes to be obtained for issues of damp in OSR

viii)safe surfacing at playpark-Cllr Gilbert advised works still needed, to await playpark report, slabs by elephant and bike rocker to be removed.

ix)Dog rose by seat at Bradshaws to be cut back.

15. To agree policy how to deal with hedging issues in village

Any hedging/vegetation/trees, shrubs overhanging:

A verge which the parish council mow: a footpath open to the general public: pavement used as a public thoroughfare: signage giving public information-

A letter will be produced and 2 councillors will visit property with the letter.  Envelope will state words to the effect “we called earlier to speak to you regarding the enclosed”.

Above was proposed to adopt by Cllr Hoyland and seconded by Cllr Christie.  All agreed.

16. Gen Maintenance and litter picker risk assessment review

Deferred for clerk to incorporate Cllr Hoyland suggestions.

17. To discuss i)new planters for village  ii)to agree amount to spend on winter plants and bulbs

Cllr Gilbert advised she had spoken to the Horticultural Society and it was suggested that the pc planter is moved to Stow Rd and they would maintain it  as the 2 the society are looking at placing are quite large.  Council had no objections to this.  It was agreed to remove the smaller planters on Saxilby Rd and Marton Rd for this year.  The one near Bransby Fields is being maintained, so this one to stay and be monitored.

Proposed by Cllr Cook to agree spend of up to £50 on any winter bulbs/plants needed.  Seconded by Cllr Taylor.  All agreed.

18.  To discuss and agree Neighbourhood Plan aspirations and how to proceed

2 main issues, speeding and footpath to Bransby.

Speeding: All  avenues have been explored on this, potential crossing on Marton Rd is to be assessed within the next 2 months.

Footpath:It was suggested that the pc contact Bransby Horses to ask if they would allow a PROW next to the hedgerow of B1241, starting/finishing at the existing footpath on Saxilby Rd and finishing at the crossroads.

Proposed the above by Cllr Taylor.  Seconded by Cllr Hoyland.  All agreed.

19. To discuss and agree quotes received for LED lights OSR

2 quotes received for £285 and £555. 

Proposed to go with quote for £285 provided the necessary certification is provided, by Cllr Cook.  Seconded by Cllr Taylor.  All agreed.

20. Remembrance Day arrangements and agreement of risk assessment

Clerk to contact Royal British Legion to see if they will be attending this year before deciding whether to parade or meet at cemetery.

No changes to risk assessment.

21. To agree company for playpark inspections

Proposed by Cllr Christie to go with Rospa again with no one attending with inspector.  Seconded by Cllr Taylor.  All agreed.

22. Items to be noted or dealt with at next meeting-

Risk assessments as per Item 16 to be on agenda.  Clerk has asked for extension on comments for a planning application which has just arrived.

Meeting closed at 9.20pm.