2022 Minutes

 Sturton by Stow Parish Council met on Wednesday 2 March 2022 in the Village Hall at 7.30pm

Meeting chaired by the Vice Chair Cllr Taylor.  Present:  Parish Clerk, Cllr Christie, Cllr Cook and 4 members of the public.  

1. Recording of Meeting

It was noted no one was recording meeting.

2. Apologies  - Received and accepted from Cllr Hawke, Cllr Pickering, Cllr Gilbert and Cllr Hoyland.
3. To receive declarations of interests in accordance with the Localism Act 2011. None.

4. Meeting opened to the Public at 7.31pm.

Council were thanked for all the efforts made with regards to the trees felled during the recent winds.An update was asked re Fleets Rd.It was noted that the continuing deterioration is being pursued with Planning Enforcement.It was noted that LCC Highways have contacted clerk asking if the commercial vans working at the site could park in the rec field car park to avoid damaging verges and to ease the parking issues.Clerk has confirmed this with the rec field but it was noted only max of 6 vans could be accommodated.Verge alongside footpath to be cordoned off and reseeded when AWA programmed to connect water supply at end of March.

Meeting closed at 7.42pm.

5. To approve minutes of February Meeting

Proposed by Cllr Christie to accept.Seconded by Cllr Cook.Agreed by all those present at meeting.

6. Matters arising

Fleet Rd footpath- dealt with above

Manhole cover Saxilby Rd-given a new job number

Railings-no further update

Dog Fouling sign-removed

Davey Close numbering-chased with Anna Grieve from WLDC and sign is on order

Manhole near Co-op-not yet repaired, Highways advise this will be chased as outstanding since last year

Damage to gateways-Local streetworks company contacted, meeting arranged

Ashfield culvert-clerk to chase

Playpark works-Cllr Pickering dealing

VH Bins resiting-WLDC advised as they are fixed they will not be moved.Clerk to get quote for moving.

Seat Eastfield-completed

Larners field sign- sign is on order

Speedwatch sign secured-to check with handyman

Bin near Rectory Park, broken lid-repaired

Clarification re hedge cutting playpark-to be discussed at next meeting

Playpark training-Mr Bruce attending

7. Correspondence received-General correspondence circulated along with the latest police report.

8.  Planning Application withdrawn

143727 Butlerbus Technik-approval of reserved matters re 4 dwellings

9. Planning Permission

143542 Rectory farm, Stow Road-conversion of barn to form 1 holiday let

10. Other Planning 

Planning Permissions:

144064-ButlerBus Technik-erect 4 dwellings

143776-8 Tillbridge Rd, detached pitched roof garage to rear

143788-Tizzy’s Barn, 9A High St-extension

11. Accounts:Cheques to be issued               

a)Payments already i)                    a)Payments agreed                   i)Salaries:Clerk and expenses/litter picker/OSR cleaner/Handyman and expenses

b)Payments to be agreed         i)G Tindall-works on trees The Glebe £400

                                                      Proposed by Cllr  Christie to pay.  Seconded by Cllr Cook.  All agreed.

                                                      ii)Continental Landscapes-hedge cutting £585.90 plus vat

                                                      Proposed by Cllr Christie to pay.  Seconded by Cllr Cook.  All agreed.

                                                      iii)Y Clark-newsletter printing £70  Jubilee Newsletter £35

                                                      Proposed by Cllr Christie to pay.   Seconded by Cllr Cook.  All agreed.

                                                      iv)Village Hall Hire £54

                                                     Proposed by Cllr Christie to pay.  Seconded by Cllr Cook.  All agreed.                                                                                                                                                                                                                                                                                                                                                          

b)Information only:                   British Gas-electric OSR £24.59 plus vat  (DD)

                                                                British Gas-electric V Green £10.18 plus vat  (DD)

                                                        Multidata £40.12  (DD)

              c)Monies received                Post Office rent OSR £120

Bank Balances following all  payments:  C/A  £8,272.16  D/A £4,276.05  Nat Savings   £26,853.18     

12. Accounts  March summary

Proposed by Cllr Christie to agree.  Seconded by Cllr Cook.  All agreed.

13. Reports from Local Organisations-

It was reported that a meeting had been arranged for the following week with the Neighbourhood Plan examiner, to confirm factual information and that next step was that he was recommending going to referendum.

Village hall minutes circulated.The Rec Field are in the process of obtaining quotes for new Toilets and quotes for a replacement Grass Contractor.

14. General maintenance issues

The recent flooding of High St-Highways looking into the culverts which are old concrete slabs to ascertain if they are their responsibility but in meantime to check they do not pose a safety issue.

Gulley blocked High St near junction with The Close.

15. Jubilee Wood Management Plan agreement/update

It was agreed to defer this as Cllr Hawke was not able to attend meeting.

16. Annual walkabout/asset update

Clerk to draw up areas for individual councillors.  It was hoped areas could be completed by the time of the April meeting.

17. Queens Platinum Jubilee update-

Clerk advised following to be discussed:

i)Afternoon Teas quotes received-circulated, all prices per head

Company A.  Price as per Company B spec  £12.50               Usual afternoon tea price £10

Company B.  £7.50

Company C £8.95

Company D  £5.  It was noted that no details had been sought as to what this price involved.

It was proposed by Cllr Christie to go with Company B at £7.50 per head.  It was noted that they would be able to supply all vintage cake stands, plates, cups and saucers.  Seconded by Cllr Taylor.  All agreed.

Company to be used:  Good Lookin Cookin- owner lives in the village.

ii)Bouncy Castle Hire £70.  Proposed to accept quote by Cllr Christie.  Seconded by Cllr Cook.  All agreed.

iii)Singleton Events First Aid cover £272 plus vat.  It was noted that a comparable quote had been received from another company had been for £290 but they were not now available.

Proposed by Cllr Christie to accept this quote.  Seconded by Cllr Cook.  All agreed.

Clerk advised road closure request had been submitted from Twitchell to the Rec Field and from Tillbridge Road up to junction with Thorpe Lane.  Bar had been booked.  Still looking for food stalls and contacts had been made with entertainment for the event.  Youth club have PA. Disco lights and will compile songlist and erect marquees.

Horticultural Society to organise cake competition.

18.  OSR Risk assessment

Once again deferred.

19. To discuss internal auditor for 21/22 accounts

Clerk advised she had not been able to secure a different auditor and as council had not budgeted for the increased costs with Lalc, to go with the current auditor for this year and to budget for a more comprehensive 6 and 12  monthly audit from Lalc the following year.

20. Amendments to retention policy re planning documents

Clerk to check guidance from Lalc as it was thought as now everything is on the WLDC website, do we now need to keep any documents.

21. Items to be noted or dealt with at next meeting

It was decided to have the April Annual Parish Meeting at the village hall and then decide whether to move back to the Old Schoolroom.

It was decided to reinstate the Union Jack Flag, replacing the Ukraine Flag which someone had erected.  It was felt support had been shown

Meeting closed at 9.07pm.