2022 Minutes

 Sturton by Stow Parish Council met on Wednesday 6 April 2022 in the Village Hall following the Annual meeting of the Parish.  Meeting started at 7.39pm

Meeting chaired by the Chair Cllr Gilbert.  Present:  Parish Clerk, Cllr Christie, Cllr Cook, Cllr Hawke, Cllr Hoyland, Cllr Taylor and 5 members of the public.  

1. Recording of Meeting

It was noted no one was recording meeting.

2. Apologies  - None.
3. To receive declarations of interests in accordance with the Localism Act 2011. None.

4. Meeting opened to the Public at 7.40pm.

Thanks passed onto council for their help with securing the repairs to the manhole cover on Saxilby Road and the cats’ eyes on Saxilby Road.It was noted the railings had also been repaired on Saxilby Road.The issues on Fleets Road with regards to the footpath and road conditions discussed, council replied they are pursuing this.

Re planning on agenda to be discussed, resident advised issues with parking.

Meeting closed at 7.53pm.

1 member of public left meeting.

5. To approve minutes of March Meeting

Proposed by Cllr Christie to accept.Seconded by Cllr Cook.Agreed by all those present at meeting.

6. Matters arising

New Fleet Rd footpath- It was agreed to send letter to Edward Leigh to try to get some support.

Manhole cover Saxilby Rd-repaired

Davey Close numbering- sign is on order

Manhole near Co-op-not yet repaired, clerk to chase.

Damage to gateways-damage not extensive, quote to undertake general upkeep works around £2000.Agreed to look at budgeting for works/new gateways next year.

Playpark works-Cllr Pickering dealing

VH Bins resiting-agreed to resite ourselves.

Larners field sign- sign is on order

Speedwatch sign secured-done

Culverts High St-Anglian Water looking into

Gulley blocked High St-repaired

7. Correspondence received-General correspondence circulated along with the latest police report.

8.  Planning Application

144493 Land to rear of 20 Queensway-removal of detached garage and construction of 1 bungalow.

Comments re lack of amenity, parking and narrowness of road.

9. Other Planning Matters

Central Lincs Local Plan review-agreement to collate comments via email. Agreed.

10. Accounts:Cheques to be issued               

a)Payments already i)                    a)Payments agreed                   i)Salaries:Clerk and expenses/litter picker

                                                                                                           ii)Bouncy Castle Company

                                                                                             iii)Grants 22/23  Youth Club £3000   Rec Field £4000   Fossa £750  Sturton Cygnets £310                                                                       

b)Payments to be agreed         i)lalc subscription £374.36

                                                       Proposed by Cllr Taylor to pay.   Seconded by Cllr Gilbert.  All agreed.

                                                      ii)Jewsons Materials £50.60 plus vat

                                                     Proposed by Cllr Taylor to pay.  Seconded by Cllr Hoyland.  All agreed.

                                                     iii)Remaining monies held for Rec Field from previous grants £9176.01

                                                     Proposed by Cllr Gilbert to pay.  Seconded by Cllr Christie.  Cllr Taylor abstained from voting.  All other councillors agreed                                                                                                                                                                                                                                                                                                                                                                                                                          Bank Balances following all  payments:  C/A  £8,272.16  D/A £4,276.05  Nat Savings   £26,853.18     CHANGE

11. Accounts 

End of Year summary

Proposed by Cllr Hawke to agree.  Seconded by Cllr Taylor.  All agreed.

April 2022 accounts: Proposed by Cllr Taylor to agree.  Seconded by Cllr Hoyland.  All agreed.

12. Reports from Local Organisations

Village Hall minutes circulated.

Speedwatch-it was reported a few members had been lost and would need to recruit after May.It was reported that Mrs Grainger is taking over leadership.A new speedgun would need to be purchased in the not too distant future.

13. General maintenance issues

i)Dog bin on Twitchell in need of clean-handyman

ii)Seat on Queensway needed painting-handyman

iii)Brambles overgrown Saxilby Rd by planter-Highways

County Councillor Butroid entered the meeting at 8.55pm.

14. Jubilee Wood Management Plan agreement/update

Proposed by Cllr Hoyland to adopt Management Plan.  Seconded by Cllr Cook.  All agreed.

Mowing need-Clerk to contact Will Timmins

15. Playpark hedging additional cut to be agreed

It was proposed by Cllr Taylor to accept the additional charge of £88.55 plus vat to provide a second cut to the village hall hedging as per the spec.  Seconded by Cllr Christie.  All agreed.

16. Queens Platinum Jubilee update-

To spend up to £300 on decorations-Proposed by Cllr Taylor to agree.  Seconded by Cllr Hoyland.  All agreed.

To pay £300 for entertainment (3 piece band, singer and bugler).  Proposed by Cllr Hawke to pay.  Seconded by Cllr Christie.  All agreed.

Clerk advised road closure had been accepted.  Council agreed this was still needed for Health and Safety.  It was noted Highways do not provide signs.  Gelders to be contacted.  Marshalls needed for length of closure at both points, rota to be put in place.

Funding of £700 agreed.

2 large marquees from Rec Field to be put together to house stage, bar and tables.

3 food stalls confirmed

45 booked for afternoon tea.

Passes to be issued for disable access to car park.

Donations being sought from local businesses.

17.  To resolve to adopt the new LGA (West Lindsey Code)  Code of Conduct

Proposed by Cllr Hawke  to adopt.  Seconded by Cllr Christie.    All agreed.  Forms to be signed by all present at end of meeting.

18. OSR Risk assessment -deferred

19. Flag-to discuss whether to adopt policy/to agree procedures, requests for flag flying

Deferred until next meeting.

20. Amendments to retention policy re planning documents

Lalc had advised that as all planning is now on WLDC Planning Portal, documents do not need to be kept.  Policy changed to just large developments for ease of reference to be stored.

Proposed by Cllr Christie to accept.  Seconded by Cllr Taylor.  All agreed.

21. Insurance review

Speedwatch equipment of £500 to be added.

22. To discuss returning to Old Schoolroom for meetings

Agreed to return to the Old Schoolroom from next meeting.Hand sanitiser and wipes to be placed in Old Schoolroom.

Meeting opened to County Councillor Butroid at 9.35pm.He apologised for being late but had been attending and Action Group meeting re the solar projects.Update provided by Cllr Butroid and council on the Fleets Road footpath/road issue.Advised we are to contact MP.

Meeting closed at 9.52pm

23. Items to be noted or dealt with at next meeting

Clerk advised that following the council letter to Mr Gelder re allotment land, a reply had been received stating no plans to sell land at present time.

Land registration of Recreation Field could take until the end of the year at the earliest.

24. To agree to go into closed session to discuss annual leave policy.  If agreed press and public will be asked to leave

It was agreed to go into closed session.Public left the meeting 9.53pm

25. To agree Annual Leave Policy

Proposed by Cllr Taylor to accept.  Seconded by Cllr Gilbert.  All agreed.

Meeting closed at 9.54pm.