2022 Minutes

 Sturton by Stow Parish Council met on Wednesday 4 May 2022 in the Old Schoolroom.  Meeting started at 7.30pm.

Meeting chaired by the Chair Cllr Gilbert.  Present:  Parish Clerk, Cllr Christie, Cllr Cook, Cllr Hawke, Cllr Hoyland, Cllr Taylor and 6 members of the public.  

1. Election of Chairman

Proposed by Cllr Taylor that Cllr Gilbert continue as Chair.Seconded by Cllr Christie.All agreed.

2. Declaration of Acceptance of Office signed

Cllr Gilbert signed the Declaration of Acceptance of Office.

3. Recording of Meeting

It was noted no one was recording meeting.

4. Apologies  - None.

5. To receive declarations of interests in accordance with the Localism Act 2011.  None.

6. Election of vice chair

Proposed by Cllr Christie that Cllr Cook be Vice-Chair.Proposed by Cllr Hoyland that Cllr Taylor continue.

Votes equal.Casting vote of chair for Cllr Taylor.

7. Declaration of Acceptance of Office signed

Cllr Taylor signed the Declaration.

8. Election of Representatives

Village Hall-Cllr Taylor

Rec Field-Cllr Hoyland

Youth Club-Cllr Hoyland

Jubilee Wood-Cllr Hawke

Speedwatch-Cllr Gilbert

9. Annual Governance Stmt signed

Statements agreed by all and signed.

10. Adoption of Annual Return

Signed by chair.

11. Review of policies :Financial Regs, Standing Orders, Grant Policy, Safeguarding, Risk Management, Communication, Media, Model Publication Scheme, Complaints

Proposed by Cllr Taylor to no amendments to policies.Seconded by Cllr Cook.All agreed.

12. Review of authorised payments

Proposed by Cllr Gilbert to agree to new list.Seconded by Cllr Taylor.All agreed.

13. Banking arrangements

It was agreed to leave arrangements as they are as next year is election year.

14. Meeting opened to the Public at 7.53pm.

A resident asked for clarification regarding an area of land on Old Rectory Gardens.Mr Moore from the Horticultural Society asked for council permission to place to planters for the jubilee next to the pc one at Bradshaws corner.It was suggested that the society may like to take on maintenance of the pc planter.This will be taken to their committee.Item to be further discussed under Item 22.

A resident asked for some clarification regarding the Neighbourhood Plan, some questions were answered and it was suggested he attend the open day.

A member of the public asked if they could conduct a traffic survey at the crossroads in the centre of the village and enquired about whether a pedestrian crossing had been investigated.Council gave brief history and advised if he wanted to do a survey he could.

Meeting closed at 8.13pm.

1 member of public left meeting.

15. To approve minutes of April Meeting

Item 6 changed to read New Fleet Rd footpath.Proposed by Cllr Cook to accept.Seconded by Cllr Taylor.Agreed by all those present at meeting.

16. Matters arising

Fleet Rd footpath- Letter to Edward Leigh ready to be sent.

Manhole near The Plough-not yet repaired, to chase

Playpark works-Clerk to draw up schedule of works.

Culverts High St-Anglian Water looking into

Dog bin Twitchell cleaned

Queensway seat painting-done

Brambles Saxilby Rd by planter-Highways have advised no works planned, signs and planter are visible.

It was noted during matters arising that the bank balances quoted on April 2022 minutes were incorrect and should read.Current account:£19,227.64Deposit account:£5,810.78Nat savings: £26,853.18

17. Correspondence received-General correspondence circulated along with the latest police report.

18.  Planning Application

144686 11 Davey Close-removal of conservatory and replace with single storey flat roof extension.  No comments.

19. Other Planning Matters

None.

20. Accounts:Cheques to be issued               

a)Payments already i)                    a)Payments agreed                   i)Salaries:Clerk and expenses/litter picker/OSR cleaner

                                                                                                           ii)Y Clark-Amazon-decorations for jubilee £143.16 inc vat

                                                                                                           iii)Running Imp-decorations jubilee £62.28 plus vat                                                                                                                                                                                                                                                

                                                b)Payments to be agreed                 i)Zurich Insurance £717.73

                                                       Proposed by Cllr Cook to pay.   Seconded by Cllr Taylor.  All agreed.

                                                      ii)D Harford-audit fee £50-noted error of Shackleford

                                                     Proposed by Cllr Taylor to pay.  Seconded by Cllr.  Christie.  All agreed.

                                                     iii)Clerk extra 10 hours worked

                                                     Proposed by Cllr Gilbert to pay.  Seconded by Cllr.  Taylor.  All other agreed.                                                                                                                                    iv)New/replacement parts for toddler swing  New £136.50 plus vat – replacement parts £140 plus vat

                                                  Proposed by Cllr Taylor to purchase new seat at £136.50 plus vat.  Seconded by Cllr Hoyland.  All agreed.

                                                  v)Village hall room hire £14.

                                                  Proposed by Cllr Hawke to pay.  Seconded by Cllr Hoyland.  All agreed.

C)monies received                   WLDC jubilee funding £700 Bank interest 0.41p

                                                       Bank Balances following all  payments:  C/A  £18,251.75  D/A £5,811.19  Nat Savings   £26,853.18    

21. Accounts 

May 2022 accounts: Proposed by Cllr Gilbert to agree.  Seconded by Cllr Taylor.  All agreed.

22. Reports from Local Organisations

History Society request for funds, clerk to enquire more info as to what is needed and what is happening to all the original documents.It was noted notices would be displayed as room allowed.

Horticultural Society request re planters- already discussed.Proposed Cllr Hawke and seconded Cllr Taylor that council have no issues and would be agreeable for the society to take over maintenance of the pc planter.

It was noted that the Neighbourhood Plan referendum is on 26 May with an open session at the Old Schoolroom on 21 May.

Village hall minutes circulated.

23. General maintenance issues

Clerk advised she had chased the new bus stop sign still not up on Saxilby Rd and had reported flytipping of a sofa in Westwoods.

It was agreed that the pc would deal with the rotten gatepost at the village hall/playpark.

24. To agree to  spend up to £500 on new laptop and internet equipment for Old Schoolroom

Proposed to accept by Cllr Taylor.  Seconded by Cllr Christie.  All agreed.

25. Queens Platinum Jubilee update-

All arrangements going well.  It was noted extension leads required.  It was agreed they need to be waterproof and pat tested and the pa equipment to be checked for voltage.

Fire extinguishers to be taken from the Old Schoolroom as the room is not in use and locked.  Volunteers and marshalls still needed.  Cllr Taylor offered his help.

It was noted that Will Timmins is manufacturing the beacon with no costs involved for the council.

Village Hall tables to be set up evening before, Cllr Taylor offered to help.

26.  Gen Maintenance and litter picker risk assessment review

Deferred Cllr Hoyland to look at.

27. Flag-to discuss whether to adopt policy/to agree procedures, requests for flag flying

“If we receive request to lower flag to half mast from a resident this will be done a couple of days before the funeral until a day after the funeral.  Any other requests will be discussed by the parish council.  The Platinum Jubilee Flag will be put up on Wed 1 June and removed on Tues 7th June”

Proposed the above by Cllr Gilbert.  Seconded by Cllr Hawke.  All agreed.

28. Tree report work/planting agreement

Deferred.

29. Items to be noted or dealt with at next meeting-

Meeting closed at 9.29pm.