2022 Minutes

Sturton by Stow Parish Council met on Wednesday 2 February 2022 in the Village Hall at 7.30pm

Meeting chaired by the Chair Cllr Gilbert.  Present:  Parish Clerk, Cllr Christie,  Cllr Hoyland, Cllr Taylor, Cllr Cook, 2 members of the public and County Councillor Butroid.   

The meeting started with a minute silence for Mr Denzil Gelder who had recently passed away.

1. Recording of Meeting

It was noted no one was recording meeting.

2. Apologies  - Received and accepted from Cllr Hawke and Cllr Pickering.

3. To receive declarations of interests in accordance with the Localism Act 2011

Cllr Gilbert declared a financial interest in Item 10 b(ii) and declared she would not vote.

4. Meeting opened to the Public at 7.36pm.

A resident asked for an update on the footpath on Fleets Rd.It was acknowledged by council that the road and footpath is in an atrocious condition and the gravel being thrown onto the footpath is dangerous.The condition has been documented and sent to theenforcement planning officer dealing.Clerk to chase.

Another resident advised that the manhole outside his property still had not been repaired –clerk to chase.

Cllr Butroid added that the developer on Fleets Rd had stated the area would be made good once all works had been completed.Cllr Butroid also advised he had once again chased for the railings on Saxilby Rd to be repaired and asked clerk to send job number for manhole on Saxilby Rd.

Clerk asked for clarification of works at Bransby as resident not happy with 24/25 timescale and they had asked if traffic monitors could be placed in village.Cllr Butroid advised junction withA1500 to village scheduled for 22/23 and village 24/25.Clerk to contact Highways re traffic monitoring

Meeting closed at 7.57pm.

5. To approve minutes of January Meeting

Proposed by Cllr Christie to accept.Seconded by Cllr Cook.Agreed by all those present at meeting.

6. Matters arising from January minutes deferred from last month(updated as necessary to date)

Bransby roads condition-dealt with in public session.

Fleet Rd footpath-dealt with in public session.

Cats eyes missing Saxilby Rd- done

Dog Fouling sign-Clerk to check with handyman

Davey Close numbering-passed to Anna Grieve at WLDC-siting agreed, clerk to check if signs installed.

Manhole near Co-op-not yet repaired.

Damage to gateways-Local streetworks company contacted-Clerk to chase

Ashfield culvert-clerk to chase

Playpark works-Cllr Pickering dealing

VH Bins resiting-WLDC advised as they are fixed they will not be moved.Clerk to get quote for moving.

Removal of defib cabinet-completed

Seat Eastfield-clerk to check with handyman.

Trees opp junction Fleets rd/High st –done

Larners field sign- sent photo

Roadsweeper visit-visit made, Thorpe Lane not done, clerk to ask if passing through they could go down.

Matters arising Jan-

Hedging Plants behind The Glebe- letter sent

7. Correspondence received-General correspondence circulated along with the latest police report.

8.  Planning Applications

144287  Moor Farm Tillbridge Rd-single storey extension, amendment to 142708.  No comments.

9. Other Planning  - None.

10. Accounts:Cheques to be issued               

a)Payments already i)                    a)Payments agreed                   i)Salaries:Clerk and expenses/litter picker/OSR cleaner

b)Payments to be agreed         i)Masons Electrical-removal of defib £80                                            

 Cllr Gilbert declared she would not vote as knowing the contractor.  Proposed by                                                                                  Cllr Taylor to pay.  Seconded by Cllr Christie.  All agreed.  Cllr Gilbert did not vote.                                                    ii)C Gilbert-speed gun battery and clicker £13.18

Proposed by Cllr Taylor to pay.  Seconded by Cllr Christie.  All agreed.  Cllr Gilbert did not vote.                                                                                                                         

b)Information only:                   British Gas-electric OSR £21.80 plus vat  (DD)

                                                                British Gas-electric V Green £10.18 plus vat  (DD)

                                                        Multidata £40.12  (DD)

                                                            Wave-OSR water/sewage £41.10

  c)Monies received                Post Office rent OSR £130

Bank Balances following all  payments:  C/A  £10,364.40  D/A £4,156.02  Nat Savings   £26850.00     

11. Accounts  February summary

Proposed by Cllr Taylor to agree.  Seconded by Cllr Hoyland.  All agreed.

12.  Virement-to agree to move budget from emails to xmas budget

Proposed by Cllr Christie to move the £500 from councillor email budget and place in xmas budget.Seconded by Cllr Taylor.All agreed.

13. Reports from Local Organisations-

Village hall minutes circulated.Youth Club and Recreation Field tobe asked to submit a report on a quarterly basis.

14. General maintenance issues

i)speedwatch sign opposite School Lane needs securing.  Handyman to be contacted.

ii)Litter bin near to entrance of Rectory Park by noticeboard has broken lid.  WLDC to be contacted.

15. New Bins Recreation Field

Clerk to clarify the price of the bins but proposed to pay up to quoted price of  £255 for 2 bins plus vat.  To clarify if this could be taken from the CIL monies.

16. To discuss new grasscutting tender for 22/23

Proposed by Cllr Taylor to go with Continental Landscapes for another year.  Seconded by Cllr Hoyland.

Village hall hedging to be clarified as contractor has quoted and additional £88.55 plus vat for the village hall hedging from kerb to playpark and this is included in the spec.

17. Queens Platinum Jubilee update-

Clerk advised following to be discussed:

Funding-WLDC funding request submitted for max £700.  Response received needing more information and costs, so this will have to be deferred until these have been established.

Fireworks, one quote received for £1000 for 4/5 minute display.  Agreed, due to cost and that fact it will not be totally dark, not to have fireworks.

Food stall fees-Fossa had advised for the bonfire evening they charge the stalls £175, which they are willing to pay as they can guarantee the footfall.  For this event, it was agreed a donation of 10% of takings.

18.  OSR Risk assessment

Clerk to contact Cllr Pickering to obtain contact details of person doing COSH report so this can be finalised and added to assessment for next meeting.

19. To discuss internal auditor for 21/22 accounts

Clerk to contact Lalc to enquire if they still have a pool of auditors.

2 members of public left meeting.

20. Items to be noted or dealt with at next meeting

It was agreed to not take any actionwith regards to the bench on the village green.It was noted the land does not belong to the parish council and is Highway land.

Gordon Bruce to be contacted to see if he would like to attend the Lalc Playpark inspection training.

Cllr Hoyland advised of equipment that could be purchased to allow internet in the Old Schoolroom.To be looked at when new laptop purchased.

21. To agree to go into closed session to discuss staff contracts.  If agreed press and public will be asked to leave

Agreed to go into closed session.Cllr Butroid left the meeting.

22. Staff contracts

Staff contracts discussed.

Meeting closed at 9.37pm.