2020 minutes

November 2020 minutes

Sturton by Stow Parish Council met remotely via Zoom on Wednesday 4 November 2020 at 7.30pm hosted by Chair Cllr Dennis Taylor.  Present:  Parish Clerk, Parish Cllr Gilbert, Cllr Pickering, Cllr Banham, Cllr Christie, Cllr Moore and 2 members of the public.

  1. Apologies for absence and reasons given. 

Received and accepted from Cllr Butroid.It was noted that Cllr Hellen had offered his resignation.

 

  1. To receive declarations of interests in accordance with the Localism Act 2011

Cllr Pickering advised he would not vote on Item 3 as he knew one of the applicants personally.  Cllr Taylor advised a financial interest in Item 8.

Cllr Moore advised a financial interest in Item 14 as chair of the Horticultural Society.

 

  1. To discuss and agree co-option of new councillor

2 candidates for consideration, Mr Matt Hoyland and Mr Carl Hawke.

Votes for Mr Hawke3

Votes for Mr Hoyland 1

Cllr Taylor as chair did not vote and Cllr Pickering did not vote.

 

  1. To approve minutes of previous meeting

Proposed by Cllr Moore to accept.Seconded by Cllr Mrs Banham.All agreed.

  1. Matters arising from minutes

Blocked Gullies-  Cllr Butroid to be contacted for update.

Remaining hedges- No further action to be taken.

Fleets Rd, planning issue- awaiting results of a survey from Highways.

 Footpath, east side High St-Highways advised not at intervention level.

No cycling signs-new signs installed

Map of responsibility Twitchell being drawn up-in progress

Ruts The Glebe grass-Work in progress

Bransby Road sign damaged-awaiting new sign . Clerk to chase.

Reactive sign not working-repaired, it was noted this had again failed and has been reported

New Post-Box-Clerk provided with contact number.

Meeting re flooding-no progress to date with Highways, clerk to contact Anglian Water.

Streetlights junction High St/Tillbridge Rd-clerk to chase

Streetlight The Close/High St-passed to streetlight team again for update.

Flooding drive Tillbridge Rd-Cllr Mrs Gilbert to provide photos.

Ruts verge opp Obam Lifts-building work in progress, to leave until works completed.

Jubilee wood hedge/gate-Gate work in progress.  Hedge to be placed on agenda for December to agree quote.

New Noticeboard-installation on the green completed.  Clerk to contact Highways re agreement received for installation on Stow Rd as it states a streetworks accredited contractor should be used and seems to be a standard form for any Highways installation.

Rem Day-It was noted that service can continue during this second lockdown with vicar, chair and vice-chair present.

 

  1. Meeting opened to the public-8pm and closed.

 

  1. Continental Landscapes- grasscutting £246.95 plus vat

Proposed by Cllr Mrs Gilbert to pay.  Seconded by Cllr Mrs Christie.    All agreed.

 

  1. D Taylor-Lincolnshire Flag £29.88

Clerk took over meeting for this item.  Proposed by Cllr Mrs Gilbert to pay.  Seconded by Cllr Pickering.   All agreed.  Cllr Taylor did not vote.

 

  1. Jewsons £53.34 plus vat

Proposed by Cllr Mrs Gilbert to pay.  Seconded by Cllr Mrs Banham.  All agreed.

 

  1. RBL wreath £18.50 plus donation

Proposed by Cllr Mrs Christie to make up payment to £40.  Seconded by Cllr Pickering.  All agreed.

 

  1. Direct Debits paid: British Gas Electric OSR £12.32 plus vat, village green £3.15 plus vat  -Multidata £38.92-  Anglian Water £42.51 info only

 

  1. Accounts summary –including clerk salary and expenses and village litter picker salary-circulated

Income received:  WLDC Village Hall internet £77.84

Proposed by Cllr Pickering to pay.  Seconded by Cllr Mrs Christie.  All agreed.

 

  1. General maintenance issues -to include  i)seats/playpark equipment cleaned   ii)discussion re electric cabinet replacement  iii)parish drain clearance behind The Glebe

 

i)It was agreed handyman to clean all seats/benches and playpark equipment

ii)Replacement electric cabinet-Cllr Moore to put specification together

iii)It was agreed to obtain quotes for the clearance of the dyke-removing the weeds and self set trees from the bottom and cutting and tidying the sides.Once this has been cleared it was agreed to arrange a meeting with the adjoining field owners.

  1. Grants   i)To agree applications received:

 

It was agreed to discuss item ii)first.  It was agreed to no longer purchase items for organisations from their allowance we are holding, reclaim the vat and donate the items to the organisations.  This was due to the complex issue and many grey areas of vat and to ensure the parish council remain compliant.  Organisations to be made aware when advised of their grant allocation.

 

i)To agree grant applications

Village Hall  £3500:

Proposed by Cllr Mrs Banham £3500.

Proposed by Cllr Mrs Christie £3000.  Seconded by Cllr Mrs Gilbert.  All agreed.

 

Rec Field      £4000

Proposed by Cllr Mrs Banham £3000.

Proposed by Cllr Taylor £4000.

Proposed by Cllr Pickering £3500.  Seconded by Cllr Mrs Christie.

Votes for £3500: 4.

 

Youth Club   £4000

Proposed by Cllr Mrs Christie £3000  Seconded by Cllr Mrs Banham

Proposed by Cllr Pickering £3500  Seconded by Cllr Mrs Gilbert.

Votes for £3000:  2

Votes for £3500 :3  

One vote not recorded see Dec 20 minutes.

 

Men in Sheds   £3600:

Proposed by Cllr Mrs Christie £3000.  Seconded by Cllr Pickering.  All agreed. 

 

Horticultural Society  £1915.26: Cllr Moore did not take part in discussion or vote.

Proposed by Cllr Mrs Christie £1500.  Seconded by Cllr Mrs Gilbert.

Proposed by Cllr Mrs Banham £1915.26.  Seconded by Cllr Taylor.

Votes for £1500:  3

Votes for £1915.26:   2

 

  1. To discuss allowing Red Cross to use OSR for storage and distribution

Cllr Mrs Christie advised this would be for 1 day per week initially, for 2 hours maximum.  It was agreed by all with fee set at £10 per week.

 

  1. To agree draft budget and precept

Proposed by Cllr Mrs Gilbert to set precept with 2% increase as last year.  Seconded by Cllr Mrs Banham.  All agreed.  Budget to be revised in light of grant applications.

  1. Vat training attended report-circulated and noted.

 

  1. To agree to review all policies next financial year unless any updates are provided

This was agreed by all.Cllr Mrs Gilbert agreed to review the grant policy.

  1. To agree annual report-agreed.

 

  1. Update for arrangements for Christmas Lights and Display competition

It was noted Stow were doing a window advent and so would not be taking part.  Certificates drafted and agreed no prizes.  Chair and Vice-Chair to judge.

 

  1. Planning Applications

 141756-Chapel Cottage, Bransby-change of  use for dog grooming-no comments

 

  1. Planning Permissions

i)141443  Land adj 33 Saxilby Rd-erect 1 dwelling

ii)141359 Land between Saxilby Rd and Mill Lane-change of use

iii)141497 Land adj Fleets Road-reserved matters Plots 3 and 4

 

  1.  Any other planning matters

Planning Application 141833-1 Ref Roofs, Thorpe Lane-rear and side extension-no comments

  1. Items to be noted or dealt with at next meeting

Clerk to contact Anglian Water to try to arrange meeting and to ascertain if the IDB had been contacted re clearance of dyke behind Manor Farm Drive.

  1.  To agree to go into closed session to discuss salaries and hire charges-members of     public will be asked to leave session- All agreed.
  2. Salaries and hire charges-circulated along with salary report                                                                                                                                                                                                                                                                                                    Clerk salary and Old Schoolroom caretaker discussed.

Meeting closed at 10p.m.