2020 minutes

December 2020 minutes

Sturton by Stow Parish Council met remotely via Zoom on Wednesday 2 December 2020 at 7.30pm hosted by Chair Cllr Dennis Taylor.  Present:  Parish Clerk,  Cllr Gilbert, Cllr Pickering, Cllr Banham, Cllr Christie, Cllr Moore, Cllr Butroid, Cllr Hawke and 1 member of the public. It was noted Mr Hawke had signed his Acceptance of Office and was welcomed to the council.

  1. Apologies for absence and reasons given.  -

 

  1. To receive declarations of interests in accordance with the Localism Act 2011

Cllr Moore declared an interest in Item 18 as a relative of one of the proposed contractors and declared he would not take part in any discussion or vote.

 

  1. To approve minutes of previous meeting

It was noted that one vote had not been recorded under Item 14, the youth club vote.It was noted that either Cllr Moore or Cllr Taylor’s vote had not been recorded.This however, did not affect the result as Cllr Taylor advised he voted/would have voted for £3500 and had the casting vote.Following the addition, proposed by Cllr Moore to accept.Seconded by Cllr Mrs Gilbert.All agreed.

  1. Matters arising from minutes

Blocked Gullies- cleared.

Fleets Rd, planning issue- waiting to hear from Highways Officer, clerk to chase

Map of responsibility Twitchell being drawn up-in progress

Ruts The Glebe grass-clerk to contact Highways for list of streetwork accredited contractors

Bransby Road sign damaged-awaiting new sign, customer services at Highways to chase

Reactive sign not working-repaired

New Post-Box-Clerk provided with contact number, tried to ring 60 minute wait

Meeting re flooding-spoke to Mr Moore from Anglian Water who was to speak to IDB, clerk to chase

Streetlights junction High St/Tillbridge Rd-in system to be repaired

Streetlight The Close/High St-.in system to be repaired

Flooding drive Tillbridge Rd-Cllr Mrs Gilbert to provide photos.

Jubilee wood hedge/gate-Gate work in progress. 

New Noticeboard-both installations complete

Clean benches/playpark equipment-clerk to chase with handyman

Replacement electric cabinet-work in progress

 

  1. Meeting opened to the public-19.53

It was reported that the recent road sweep through the village had left mud in lay-by opposite Bradshaw’s.

Meeting then closed to public.

 

  1. Continental Landscapes- grasscutting £246.95 plus vat

It was  noted no invoice due, no cut undertaken in October due to weather.

 

  1. Gelder and Sons-installation of noticeboards £140 plus vat and £50 plus vat

Proposed by Cllr Mrs Christie to pay.  Seconded by Cllr Pickering.   All agreed. 

 

  1. Howsafe £13.85 plus vat –high viz jacket speedwatch

Proposed by Cllr Mrs Banham to pay.  Seconded by Cllr Pickering.  All agreed.

 

  1. G Bruce-QR code re Neighbourhood Plan £67.07

Proposed by Cllr Mrs Christie to pay.  Seconded by Cllr Pickering.  All agreed.

 

  1. IPI-Playpark inspection £330 plus vat-£50 invoice to Rec Field

Cllr Pickering advised he was not happy with the report as there were still issues with the driveway on the recreation field which was reported in the summer and he suggested that the invoice is not paid until the rec field are contacted.  IPI to be contacted to advise council are not happy with report at present time.

 

  1. Y Clark-printing £57.35 re Neighbourhood Plan £68 newsletters

Proposed by Cllr Mrs Christie to pay.Seconded by Cllr Hawke.All agreed.

  1. Pelican Trust-new noticeboard £893 plus vat

Proposed by Cllr Butroid to pay.Seconded by Cllr Mrs Christie.All agreed.It wasnoted that one of the locks was not working on the new noticeboard, clerk to contact company.

  1. Lincs Tree Services £490 plus vat-Ashfield tree work

Proposed by Cllr Mrs Gilbert to pay.Seconded by Cllr Hawke.All agreed.

  1. Direct Debits paid: British Gas Electric OSR £15.59 plus vat,  village green £8.87 plus vat Multidata £38.92-  Anglian Water £42.51 info only

 

  1. Accounts summary –including clerk salary and expenses and village litter picker salary-circulated

Income received:  £794.54 grasscutting amenity grant.  £130 Old Schoolroom Hire

Clerk to amend to remove the IPI playpark inspection report.  Following this amendment, proposed by Cllr Moore to pay.  Seconded by Cllr Mrs Gilbert.  All agreed.

 

  1. General maintenance issues – to include hedging School Lane £375 plus vat

Proposed Cllr Mrs Christie to pay hedging cut School Lane £375 plus vat.Seconded by Cllr Mrs Gilbert.All agreed.Clerk to check if company were asked to remove cuttings as it was noted alot had been left on FP72.

Streetlight No4 out School Lane.

Bus stop sign on Saxilby road(righthand side going out of village) reported as lying on verge

Fp72 bridge over ridge and furrow field in need of some repair, reported.

 

  1. To agree final budget and precept figure

Proposed by Cllr Mrs Gilbert to set precept with 2% increase as last year, at £28694.  Seconded by Cllr Mrs Banham.  All agreed.  Budget agreed.

 

  1. To discuss quotes and agree contract for clearance of dyke behind The Glebe

Cllr Moore took no part in the discussion re which quote to accept-provided background on work history.

Quotes received for £400 plus vat and £730 plus vat.  It was noted a third had been sent out but not responded.

Proposed by Cllr Hawke to go with more detailed spec and a new contractor not used before, Ian Moore Contracting at £730 plus vat.  Seconded by Cllr Mrs Gilbert.  All agreed, Cllr Moore did not vote.

 

  1. To discuss distribution of Small Business Rate Relief grant received

Along with report circulated, several suggestions made, as well as organisations already given grant monies, Fossa was included.It was noted funds could not be given to individuals or local businesses.

Final proposal made by Cllr Mrs Gilbert and seconded by Cllr Mrs Banham:All agreed, it was noted that Cllr Moore did not vote due to his involvement with the Horticultural Society.

Village hall£1000

Rec Field£3500

Youth Club£1500

Men in Sheds£500

Hort Society£500

Fossa £3000.

 

 

  1. To agree  quote of £245 to cut hedging Jubilee Wood

Proposed by Cllr Mrs Christie to accept.  Seconded by Cllr Hawke.  All agreed.

 

  1. To agree updated Financial Regulations

Clerk to make suggested amendments and circulate before final agreement.It was noted that clerk cannot be a bank signatory and sign cheques so this is to be removed and just left as 2 councillors.Clerk can remain signatory to be able to access bank account.

 

  1. Xmas vouchers from Chairman Allowance

Agreed £20 vouchers to following that provide free and valuable service to the village:

Playpark gate regular open and closers

Newsletter coordinator, Gil Gilbank

Gary Tindal , regular village helper

2 residents who have organised xmas events for the village, Cindy Gray and Gail Adams.

 

  1. Review grasscutting spec and to agree whether to go out to tender

Minor amendments made to spec and it was agreed to go out to tender for a 3 year contract.

 

  1. BT Fibre in village-to discuss

Local resident who works for Openreach and bought subject up with council initially to be contacted for zoom meeting.

 

  1.  Planning matters

  Application 141447- 56 Saxilby Rd, 1 new dwelling, Cllr Gilbert to attend planning meeting  on behalf of the parish council.

 New planning application 141511- Land to rear of 25 Saxilby Rd-amended reserve matters-no comments

Planning Permission 141725-1 Manor Farm Drive-front and rear two storey extension

 

  1. Items to be noted or dealt with at next meeting –

Meeting closed at 10.20pm