October 2025 Minutes
Sturton by Stow Parish Council met on Wednesday 1st October 2025 in the Old Schoolroom. The meeting starting at 7.00pm.
Meeting Chaired by Cllr Cook
Minutes recorded by S. Hoyland - Parish Clerk
Present: Cllr. S. Christie, Cllr C Christie, Cllr Capuano, Cllr Holtby and 8 members of the public
Absent: Cllr Hawke
Cllr Cook welcomed everybody to the October Parish Council meeting
186. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
It was noted that apologies for lateness had been received from Cllr Hawke at the last meeting due to the earlier start time and he was expected to join the meeting shortly. It was agreed and RESOLVED that apologies for lateness were accepted and noted.
187. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
Cllr Holtby declared a financial interest in item 14a i) and an interest in agenda item 20. Cllr Holtby will leave the room while agenda items 14a i) and 20 are being discussed.
188. Grant applications received and noted
At 7.02pm the Chairman opened the meeting to the local organisations and invited grant applicants to present their applications to the council. He stated that three local organisations had informed the clerk that they have other commitments to attend and would appreciate being one of the first to present.
Sturton and Stow Horticultural and Agricultural Association
The Chairman of the Show Committee apologised that he would be leaving the meeting soon after presenting as the shows enrolment evening was taking place in the village hall.
He stated that this year marks the 137th Show and noted that only two shows have not taken place which was during the war and covid. The Show offers a range of classes from woodwork and crafting to baking and produce and is open to all ages and there are additional children’s classes, in total there are 214 classes. The committee actively encourages all residents, school and surrounding villages to enter. The show committee submitted a grant application for £1,130 to help fund the printing costs associated with the show schedule, prize cards, rosettes, Vice- President badges and the show day insurance for the event to take place.
The Chairman of the Show Committee thanked the Parish Council for any support they could offer for the Show and excused himself from the meeting to join the rest of the Sturton and Stow Horticultural and Agricultural Association at the enrolment evening.
The Chairman of the Parish Council thanked the representative for attending and the representative left the meeting at 7.04pm.
Sturton by Stow Bowls Club
At 7.05pm the secretary of the Bowls Committee informed the council that the number of members has increased with a new enthusiastic member joining as recent as last week, this takes the total number of members to 20. He added that the bulk of the members are retired residents from Sturton by Stow with a few from other nearby villages and one from Gainsborough who pay a £2 weekly subscription. He stated with the Club increasing its membership He stated that with a higher number of players more bowls are in play during each session, and we now need to use a full set of bowls on our third carpet. However, our third set of bowls is incomplete, old and damaged and has become unusable due to splits and chips and we hope that the PC can support us with a grant to replace this set for a new set of 8 bowls. The Bowls Club submitted a grant of £300, towards the current cost of £309.90 plus delivery cost. The bowls club currently meet once a week on a Monday evening are looking into a possible afternoon session to make the club accessible to those who are as keen on going out in an evening especially as the darker evenings a setting in. The representative thanked the PC and excused himself from the meeting to attend other commitments on behalf of the church.
At 7.08pm a representative from the Youth Club introduced herself as the Grants Co-ordinator. She informed the PC that the Youth Club opens two evenings a week where youths can take part in various activities such as cooking lessons, football, table sessions and to socialise with friends in a safe space. The leaders aim to keep members engaged by providing additional activities and events such as hiring out inflatables, go karting, bowling and other sports activities to encourage attendance and reduce ASB within the village. She noted that sport activities prove to be popular many of the members and some trips are used as an incentive for good behaviour.
The Youth Club held a Year 6 BBQ at the end of the summer term to encourage new members for children moving up to secondary schools. This was a success and over 60 young people turned up.
The Youth Club submitted a grant application for £3000 to help toward costs of sports events, trips, training for the leaders such as first aid which is essential for the safety of the youths and to recover the pool snooker which is a very popular and well used piece of equipment within the Youth Club.
The Youth Club aims to subsidise the cost of trips to make them more accessible for all members. Funding for these subsidies comes from a combination of grants, money raised through events such as Bonfire Night, and contributions towards the trips from the members themselves. The amount each member pays depends on the overall cost of the trip. It could be £5 for a local activity or £25 for an annual trip such as Alton Towers.
In addition, the club is actively applying for grants to support the wide range of trips and events it organises. Members also contribute to the local community by helping at village events — including serving teas and coffees at the village show, running a stall and assisting with preparations for the village bonfire event.
She thanked the PC for previous grants that have provided the Youth Club with much needed support.
Cllr C Christie asked the representative how much the Youth Club charges per session
The representative stated that members pay £1 a session to attend.
At 7.11pm the Chairman thanked the Youth Club representative for her presentation and introduced the Rec Field as the next local organisation to present.
At 7.12pm, the Chair of the Recreation Committee reported that inclusive of the grant received from the parish council last year the £20,000 fundraising target to install a new piece of multi-play equipment on the recreation ground has been successfully reached. Installation is expected around spring next year.
It was noted that while older children often make use of the skate park, MUGA, and football pitches, there is currently little provision for younger children when accessing the recreational ground. It is hoped that this addition will encourage more families to use the recreation ground and provide a much-needed space for younger children to play safely. Additionally, the new football goals have arrived and will soon be installed. These will replace the existing older set, which can then be moved back to their original position, resulting in two fully usable pitches.
For the safety of the public and football teams and who utilise the rec the committee submit a grant for £1500 to install a defibrillator. The Committee are aware that there is a defibrillator positioned at the village hall and the co-op but feel that an additional defibrillator installed on the rec would be beneficial.
Cllr S Christie asked if the defibrillator would be available for the public to use or would it be locked inside the building and did the cost cover a safety cabinet for it to reside in. It was confirmed that the defib would be accessible to the public and the costs did include a safety cabinet.
At 7.16pm the Chairman of the PC thanked the representative for attending and next introduces the Sturton by Stow Judo Club
The fundraising lead for the Judo Club informed the council that the Judo club was established 34 years ago and trains 2 - 3 times every week at Sturton Village Hall and currently has around 50+ members ranging from 4 - 76 years old. Judo supports a healthy lifestyle, exercise and discipline
Head Coach Matthew Williamson and his team of coaches and volunteers give their time freely and generously, working hard to provide first class tuition including training sessions with Judo Paralympians and World Champions. Recent achievements have included members winning medals at Regional and National Championships having the courage to take on challenges gaining confidence and having the courtesy and respect towards their opponents whether they win or lose, a Coach achieving black belt the Judo club and Matthew won the National British Judo Council Junior Coach of the Year Award 2025.
We are fully inclusive and encourage everyone. In a recent member survey, everyone answered they felt welcome and included. The club is run on a 'not for profit' basis, and all funds are reinvested directly back into keeping the cost as low as possible, particularly because we have quite a few families where two or even three siblings all participate. Matt supports members in various ways to help them continue to participate and make the club accessible to all.
Monthly fees are kept extremely low and are used to cover Village Hall Hire, insurances, ensuring
Coaching qualifications are current and improved, Children are given a Gi (judo suit), members, after
grading, are given a belt, certificates awarded to children for effort and consistency, medals and
trophies for the inhouse children's competition, a yearly children's party and of course, equipment
needing to be replaced and upgraded.
Our current training mats are 15+ years old and at the end of their lifespan. They are laid and
removed three times a week but now the velcro edges holding them together is very worn and the
mats slip apart causing gaps. We need to replace them as a matter of urgency to ensure a safe
and welcoming training environment for everyone. In addition to the training mats, we also need to
invest in a more appropriate storage solution and equipment to effectively clean them to maintain
their condition. We are finding it increasingly more challenging to ensure the costs are kept to a minimum and still be able to invest in equipment and ensuring the coaches have the appropriate training. In order to secure the future of the club we are now finding it necessary to reach out and request support. Matts worry is that training will have to stop until the matts are replaced.
Judo is more than a physical sport: it teaches important life skills such as respect, self-discipline,
teamwork, patience, tolerance, commitment, confidence, perseverance and friendship. The physical
aspect promotes physical and mental wellbeing and creates a strong sense of self-worth. It engages
children and gives them a purpose, we have young and old who train alongside each other,
bringing the community together.
We have been actively fundraising and are very appreciated of a £500 Donation from a local business. A crowdfunder page has been set up, raffle prizes are being requested, the children have been bag packing at Tesco, Wragby Road in their Judo suits and attended Saxilby Open Sports Day to extend out to the wider community,
We respectfully request support from the Parish Council and submit a grant application for £4000 in order to upgrade our equipment and continue providing our much-loved service to the community.
Cllr C Christie asked how much members pay for a session and question if the Judo Club have considered increasing the price.
Cllr Hawke joined the meeting at 7.23pm
The representative replied £2 a session and although a price increase has been considered the clubs aims to remain accessible for low-income families with multiple siblings that attend.
Cllr S Christie asked which expenditure on the application form would be the most important. The representative stated to replace the matts to enable a safe environment for the coaches, training and coaches this would be the most urgent.
The Chairman thanked the Judo fundraising lead for her application and closed the meetings to the local organisations at 7.24pm.
Two members of the public left
189. To discuss updates from Anglian Water on Flooding issues and agree action.
The notes from the public meeting have been made available online and an article summarising the main outcomes was printed in the newsletter to show facts that have been learned and next steps. An invitation has been sent to Highways and the Lead Flooding Authority to schedule a fact-finding discussion. Due to annual leave in the Lead Flooding Authority Department a date is yet to be scheduled.
190. Public Participation
At 7.26pm the Chairman adjourned the meeting to enable public participation. Two members of the public wished to speak.
The Treasurer of the Village Hall informed the Parish Council that the Village Hall has successfully secured a £13,000 grant from FCC funding to continue with upgrades to the kitchen facilities. As a result, the Village Hall has chosen not to apply for additional grants this year, in order to give other local organisations, such as Judo the opportunity to access available funding. He emphasised the popularity of the Judo Club having to increase their sessions from 1 to 3 sessions a week within the last year and expressed what a super job they do.
The Chairman congratulated the VH Committee on their success with the grant.
At 7:28pm, a member of the public expressed disappointment that the Lincolnshire flag was not flown on Lincolnshire Day. The Chairman referred the query to Cllr Holtby, who is responsible for flag monitoring. Cllr Holtby explained that upon inspection, the flags were found to be in very poor condition and heavily soiled with bird faeces. Despite attempts to clean them, their condition did not improve. He noted that at the previous meeting, he had requested funding to replace the Halyard—which was at breaking point—as well as to purchase a new Grand Union flag. This request is included on the current agenda for approval. He further explained that, when additional funds become available, each flag will need to be replaced in turn.
Cllr Holtby apologised for any upset caused but emphasised that due to the condition of the flags and the Halyard being unfit for use, it was not appropriate or safe to fly the flag at that time.
The Chairman closed the meeting to the public at 7.30pm
191. To approve minutes of previous meeting in September 2025 and authorise the Chairman to sign
It was noted that on page 1, minute 146 reads ‘Cllr Holtby leave the room while salaries are being discussed’ and should be amended to ‘Cllr Holtby left the room while salaries are being discussed’. It was agreed and RESOLVED to amend and approve the September 2025 minutes. The Chairman signed the minutes as a true record.
192. To receive the Clerks Report
- Written confirmation has been received that replacing former Cllr Taylor from both banks with Cllr Hawke has been actioned.
- WLDC have been instructed to remove the link for Former Cllr Taylor register of interests to be removed off the WLDC link, this has been slightly delayed despite receiving a vacancy notification for him.
- Clerk finished and circulated notes from the Flood Public meeting with AW and they have been put on the website and a summary of outcomes in the newsletter.
- An update regarding the proposed CCTV taking place months ago by AW on the ditch/Culvert on Ashfield- Fleets Road Footpath. This has not taken place due to staff sickness
Customer service- PA to CEO to send the flood forum – No further contact from CEO- no longer required.
- A request has been put forward to the Flood Risk Department and Highways. A date of the meeting may be delayed due to annual leave and Highways have passed our request to the Flood and Water Department. The Clerk has contacted Cllr Wimhurst, whom gives him full support.
- Laminated emergency what3words sign to be placed at The Glebe. Passed to Cllr Cook to help source a suitable location before the inspection takes place in October.
- A Greater Lincolnshire for All - Local Government Reorganisation in Greater Lincolnshire
East Lindsey and South Holland District Councils are developing an ambitious proposal.
Information shared via the website for public events and a link to the survey ending 29 September 25
- Stow Road- Additional Street Lighting- Chased up- This will not be happening due to not meeting the criteria of enough accidents, Our options are to approach WLDC or purchase ourselves.
- Update regarding standing water outside of Bradshaw- No more work is being scheduled.
- Standing water on Saxilby Road- Notification from Fix my Street of being in process 1/10/25
Fix my Street
- Fleets Road Hedges- reported. Notification received that the residents have been made aware.
- Fleets Road- Ashfield Footpath adjacent to Acis Property- Overgrown hedge has been reported as a priority -FIXED
- Concrete posts reported as being dumped by a resident have been reported
- School made aware of overgrown hedges on School Lane and Stow Road- They will schedule work in when their budget allows.
- The lettering has been placed on the two new sand bins - Free of Charge by a resident in the village
- High Visibility 30mph for Tillbridge Road CSW signs have been purchased- Waiting for delivery.
- Former Cllr Taylor has agreed to stay of the CEP, he remains as the Bowls Chairman and therefore still has a key and access to the village hall
- LRF training exercise - New Officer Kimberely has been in touch, training to be organised.
- The VH Committee has confirmed the form for continued permission has been submitted to the LRF regarding the Community Emergency Plan.
- LALC 2-year fixed price for AGAR Internal Audits Terms and Conditions, on the agenda to be signed.
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- Cllr Cook attended the Police briefing zoom session 25/09/2025- Information circulated via e-mail
Additional information – There was one Sergent to cover the whole of West Lindsey along with three full time Community Beat Managers, one part time Community Beat Manager and four PCSOs. This has now been increased to two sergeants covering the whole off WL and three other additional staff allowing the force to split into two super beats
A Policing survey link was added to the newsletter and social media and website to engage with residents about policing priorities.
- The Tillbridge Tastery have been in touch to provide refreshments at the Christmas switch on, Bransby representative x2 have accepted and will be attending to switch on the lights and the school choir have confirmed their attendance.
- The resident requesting maintenance to the PC trees on the open space at the Old Rectory is very thankful that work has been scheduled. Mr Tindall will schedule to work in for October
- Mr Timmins intends to cut the hedge around Jubilee Wood when the birds have had the berries, he will keep checking and will cut when ready. Clerk has informed a cut of 1-2 metres in would be welcomed if possible.
- The Village Tree has been selected by the Chairman and is on order with an additional 10 smaller trees.
Mr Timmins is happy to help with the installation of the xmas tree this year.
Resident on Marton Road has informed the clerk that they no longer require a tree.
- Info regarding gov.uk email accounts circulate with the agenda- This will ensure compliance with assertion 10 of the AGAR 25/26
- The Clerk attended a Preparation for Internal Audit course
it has been confirmed that it is best practice to have reserves. General reserves are for the unforeseeable- for example- Income not being as expected due to the post office going mobile. To have the reserves to cover 6-12 months of monthly pay outs is considered best practice.
Whereas ear marked reserves are for building up funds for a specific project i.e. Playpark for replacement equipment.
- The newsletter has been printed and distributed. A big thankyou to Muriel. A Chairmans report is required for the next edition.
- It is best practice to display Councillor Responsibilities on the notice board; can the councillors share their thoughts on this.
- Thoughts on the new councillor vacancy poster designed by the Clerk.
- The wet pour maintenance for the village hall playpark will be scheduled for a dry day.
- The Handyman has stained, replaced the mastic and replaced the original backing for cork alternative on the Old Rectory Notice board and stained and repaired the Village Green notice board as requested last month,
He has also fixed the dog bin that some youths had kicked off the post on the side of the OSR
- FOSSA has book the OSR for their AGM 15/10/25
- Clerk as installed an online announcement pop up on the website for Parish Councillor Vacancies
- Confirmed that working parties are allowed to discuss documents prior to the meeting
- No feedback regarding our support for the letter from Scampton to the Home Office
- Update for Saxilby emblem on green box – hand painted by a resident- Saxilby PC to source details.
- Stow village signs were created by a company Sharps of Stow- Clerk has sent an enquiry.
- Letter sent to Bransby regarding hedge maintenance, no response received
- Update regarding playpark CCTV on the agenda
- The bus shelters have been cleaned by LCC.
- It was noted that LCC are offering free top ups of salt bins if requested by 19/10/25 or alternatively 1 tonne bags. It was noted that the bins are quite full however if a top up could be arranged this would be beneficial.
- A big thankyou to Cllr Holtby and Mens Shed for creating and fitting a sign identifying the OSR as the Parish Office. A photo will be placed in the next newsletter.
193. Correspondence received.
All correspondence and the monthly playpark inspection report has been circulated via email.
194. Planning Applications (Any applications up to the date of the meeting)
Planning Application - WL/2025/00932- 31 The Glebe - Planning application for installation of air source heat pump to rear of property
The planning application was discussed. It agreed and RESOLVED to submit a general observation of no objection to this planning application.
Planning Application- WL/2025/00981- 3 Fleets Road- Planning Application for a two-storey rear extension.
It was discussed that the proposed extension does not extend above the existing property and materials will be matched to the materials of the existing building. It agreed and RESOLVED to submit a general observation of no objection to this planning application.
195. Planning Granted (Any applications up to the date of the meeting)
Re-consultation to amended Planning Application WL/2025/00692- Hill House, 29 Marton Road- Planning application to remove conservatory and erection of single storey extension including porch and new access. Note: Extension to porch extension and changes to windows
WL/2025/00455- 31 Tillbridge Road- Planning application for refurbishment and alteration to existing garage and outbuilding to form garage and annex.
196. Other planning matters.
None.
197. To agree to adopt the process of circulating the clerks report prior to the meeting to aid time efficiency.
It was agreed and RESOLVED to adopt this process and to add the clerks report as an appendix on future minutes to help reduce the length of the minutes.
198. To agree to the cost of up to £120 ex vat for materials to refurbish the flagpole on the village green including replacing the Halyard and a replacement Grand Union Jack Flag using CIL where possible
It was agreed and RESOLVED to agree the cost of up to £120 ex vat for materials to refurbish the flagpole using CIL money where possible. It was noted that any budget remaining can be put towards replacing the Lincolnshire Flag. Cllr Holtby volunteered to refurbish the flagpole and to explore options of making or last resort purchasing a finial to place on top to discourage the birds from sitting on top and defecating on the flags underneath.
199. Accounts: Online payments to be authorised
At 7.53pm Cllr Holtby left the room whilst salaries were being discussed
a) Payments agreed i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE
At 7.53pm Cllr Holtby returned to the meeting.
ii) Ian Moore Contracting INV 492- Mid grass cut £246.85 including VAT
iii) Ian Moore Contracting INV 507- Full grass cut £542.05 including VAT
iv) The Pelican Trust Newsletter Printing £124.00 no Vat
b) Payments to be agreed (None)
c) Direct Debits paid Multidata £61.28 (September)
British Gas OSR –£22.62 including VAT
British Gas Village Green- £14.65 including VAT
ID Mobile- Phone Contract- £8.00
Charge Card- (£26.98) including £3 Charge fee, £13.49 ink subscription, £10.49 replacement Halyard for flagpole
d) Bank Fees Multi Charge Card monthly charge £3 included within charge card total
Monthly Bank Account Fee £6
e) Monies Received Multidata reimbursement September- £61.68
Savings Account Interest £220.47
Deposit Account Interest £8.57
N-U-C/A £12,686.25 N-U-D/A £1,519.15 N-U-S/A £27,681.99
At 7.57pm Cllr Mullally joined the meeting
200. To approve the October 2025 accounts (circulated)
It was noted that interest had been received for the savings and deposit account since the agenda was published. These amounts have been added to the accounts. It was agreed and RESOLVED to approve the October accounts.
201. To agree the monthly reserves summary sheet (circulated)
It was agreed and RESOLVED to accept the monthly reserves summary sheet.
202. To agree bank reconciliation
It was agreed and RESOLVED to accept hard copy bank reconciliation provided by Cllr S Christie and the electronic bank reconciliation produced by the Clerk on the account summary sheet.
A member of the public left at 8.06pm
203. To agree cost of £468.00 including VAT for the purchase of the village Christmas tree and 10 additional trees for payment via the charge card on delivery to meet payment terms of Fillingham Trees
It was agreed and RESOLVED to agree a cost of £468.00 for the purchase of the village tree and 10 additional trees. It was noted that when the trees have been received the clerk will pay the invoice on the charge card to meet the payment terms. This council is relying on powers provided under S137 of the local government act 1972.
204. To agree a costs of up to £80 for Remembrance Day supplies. Replacement Remembrance flag, additional wreath, RBL donation, plastic poppies and tablecloths (if required) and refreshments for after the ceremony.
It was agreed and RESOLVED to agree the costs of up to £80 for Remembrance Day Supplies.
It was noted that 13-inch cable ties to position the plastic poppies, an additional wreath for the Thorpe Le Fallows if required, x6 tablecloths, mince pies/sausage rolls and replenish tea/coffee supplies. This council is relying on powers provided under S137 of the local government act 1972.
At 8:12 pm, at the Chairman’s discretion, the meeting was adjourned to welcome Councillor Mullally and to invite her to provide the council with any relevant updates or information.
Councillor Mullally informed the council that she had conducted a walk around of the village and noticed that the dog bin had been kicked off the OSR building, she has reported it to WLDC and questioned if it had been fixed.
The clerk replied that the village handyman had repositioned the bin after the clerk has been made aware from social media.
Cllr Mullally also highlighted that a planning application had been circulated a few hours prior to the meeting. The Chairman noted that the planning application had been included on the agenda.
The Chairman thanked Cllr Mullally for her presence and updates and resumed the meeting at 8.14pm.
At 8.14pm Cllr Holtby left the room
205. To consider request from the litter picker for a new helping hand, bag carrier with a handle and agree cost of £10.99 plus £4.99 postage and finalise arrangements.
It was agreed and RESOLVED to purchase a new helping hand, bag carrier with a handle for a cost of £10.99 plus £4.99 for the litter picking.
Cllr Holtby returned to the meeting at 8.15pm
206. To agree and sign terms and conditions for the two-year fixed price mid-year/internal audit service with LALC
It was agreed and RESOLVED to agree and sign terms and conditions for a two-year fixed price audit service with LALC.
207. To review amendments and adopt two-year grass tender specification ready for tendering 2026/28
The amendments of increasing the frequency of cuts to fortnightly between April to October with an additional cut in March, reference to the position of the seats outside of the village, the option of returning tenders by post or email and to tender for a two-year fixed price were discussed. It was agreed and RESOLVED to approve the amendments, agree to a two year fixed tender and to adopt the to the 2026/28 grass specification.
208. To agree to advertise for a two-year grass cutting tender 2026/28
It was agreed and RESOLVED to advertise for a two-year grass cutting tender 2026/28. Clerk to advertise via posters, website and to contact interested parties.
209.To consider and agree grass/hedge maintenance specification for routine maintenance at Jubilee Wood
A maintenance plan for the upkeep of Jubilee Wood was discussed. It was considered that it would be beneficial to have a 2m cut wide around the figure of 8 pathway at the beginning of June and September. It was noted that the ground is too soft for a heavy tractor, therefore a contractor would have to have suitable equipment, ideally a smaller tractor and flail and robust strimmer’s and hedge/bush cutters. Cllr Hawke will devise a maintenance specification similar to that of the grass cutting specification to share with councillors. Clerk to locate suitable contractors for a site meeting.
210. To agree an additional cost of £20 ex VAT for Mr Deague to carry out dyke maintenance at rear of The Glebe & Old Rectory Gardens totalling to £120 ex VAT
It was noted that at the previous meeting, the agreed cost for dyke maintenance by Mr Deague was based on the previous year’s rate. The Council was advised that the cost has since increased, and an additional sum of £20.00 ex VAT is therefore required, bringing the total cost to £120.00 ex VAT. It was agreed and RESOLVED to agree the additional cost of £20 ex VAT.
211. To discuss options and costings up to £500 for a gov.uk email domain and agree supplier.
Options of suppliers for a gov.uk domain were discussed. Varying in prices it was noted that to be compliant with assertion 10 in the 25/26 AGAR the clerk requires a gov.uk email domain. The council were informed that although the councillors have individual email addresses for council emails it would be best practice to have all emails from a gov.uk domain. It was agreed and RESOLVED to transfer all council related email addresses to a gov.uk domain. This will enable the council to remain compliant and to have ultimate security in line with data protection and best practice. It was agreed and RESOLVED to approve costings put forward by an accredited supplier Cloud Next for 25 x 2 GB mailboxes - £49.99+VAT per year and a GOV.UK domain would be £50.00+VAT per year, totalling at £99.99 per year. It was noted that a domain similar to sturtonbystowpc@gov.uk would be a preferred option if available. Clerk to liaise with Cloud next to question email migration.
212. To discuss and agree installing CCTV to oversee the Village Hall playpark
It was noted that LALC have confirmed that installing CCTV is permitted however there are strict legal and ethical requirements that must be followed under UK law, particularly the Data Protection Act 2018 and GDPR. A policy should be in place outlining how data is used, stored, deleted and access to recordings must be strictly controlled and appropriate signage would need to be displayed. It was agreed and RESOLVED that due to the small about of possible ASB that has taken place no action would be taken at this present time. This can be reviewed at a further date if required.
At 8.49pm two members of the public left the meeting.
213. To receive a progress report from the project walking leaflet sub-committee (if required)
The sketch map is being produced my Mr Handley, Cllr Capuano will finish completing the walks with distances, duration and points of interest and Cllrs S Christie and Cllr Cook are tidying up the script for the introduction and walk descriptions.
214. To discuss projects for 26/27
As previously discussed at the last meeting to explore the options of a replica sign to place on the electric box, similar to Saxilby with Ingleby PC. It was noted that the emblem was hand painted by a resident, clerk is awaiting details.
To cost laser cut village signs similar to Stow PC, it was noted that the signs were made by a local company in Stow. The clerk has contacted the company for a quote.
To cost remembrance solider silhouettes or similar to have as a permanent fixture on the village green. It was noted that the cost of this was shared via email as being £325 for a pair or £175 each.
It was noted that a resident’s request for additional street lighting on Stow Road has been declined due to not enough accidents. It was highlighted that Parish Councils are empowered to install and maintain our own streetlights. A project like this would come at a high cost of £15,000.
Cllr S Christie suggested to approach to WLDC for footpath lighting as an alternative. He referred to the footpath lighting at Torksey Lock which has wider spacing and faces inwards.
Another resident has suggested additional solar powered 30mph speeding devices on Tillbridge Road heading out of the village, near the Bransby Fields junction. The resident shared concerns for the speed that some of the cars are reaching heading out of the village is very concerning and currently there are only speed indicator signs monitoring vehicles coming into the village. Once vehicles are passed the monitors, they tend to speed up again. Cllr Hawke shared the same concern for Marton Road. Cllr S Christie suggested that a device to count down the speed of the oncoming vehicle may be more effective like the signs installed in Willingham, by Stow. He also suggested making representation for the installation of countdown markers like Dunham on Trent may help with traffic calming. Clerk to liaise with Willingham by Stow for prices.
At 8.55pm Cllr Mullally offered to make representation to WLDC regarding footpath lighting and to take photographs of the countdown markers at Dunham on Trent.
215. Reports from local organisation.
None, Updates were received during the grant applications.
216. General maintenance in the Parish
Cllr C Christie to take photos of overgrown hedges on Eastfield and The Close for the clerk to report to Fix my Street.
217. Items to be noted for the next meeting.
Date to be scheduled for the cleaning of the War Memorial
Specification for maintenance of Jubilee Wood
Clerk to investigate Cloud Next further.
To approve grants
Pre- Budget Meeting scheduled for Wednesday 22nd October at 7.30pm
The meeting closed at 9.08pm.
Smoke alarm tested and passed at 10.00pm.