September 2025 Agenda
The public and the press are cordially invited to be present and will be able to ask questions or make short statements to the council during Item 4 on the agenda. The meeting will be open to the public for a total of 20 minutes.
AGENDA Signed S.Hoyland 28th August 2025
- To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
- To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
- To discuss updates from Anglian Water public meeting and agree action.
- Public Participation
- To approve minutes of previous meeting in August 2025 and authorise the Chairman to sign
- To receive the Clerks Report
- Correspondence received.
- Planning Applications (Any applications up to the date of the meeting)
Re-consultation to amended Planning Application WL/2025/00692- Hill House, 29 Marton Road- Planning application to remove conservatory and erection of single storey extension including porch and new access. Note: Extension to porch extension and changes to windows
9. Planning Granted (Any applications up to the date of the meeting)
Previous Planning Application WL/2025/00692- Hill House, 29 Marton Road- Planning application to remove conservatory and erection of single storey extension including porch and new access.
10. Other planning matters.
11. To note expenditure made under delegated authority to the clerk at a cost of £28 no VAT to cover the cost of a CHAPS fee to enable a same day transfer of the pre-agreed additional funds to reach the maturing bond before expiration date.
12. To agree the hire cost of £20 to the village hall for venue hire of the hall for the Anglian Water Public Meeting
13. To agree PKF Completed AGAR 24/25 External Audit costs- £378.00 including VAT
14. To discuss and agree to transfer £10,000 from the savings account to the transactional current account
15. Accounts: Online payments to be authorised
a) Payments agreed i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE
ii) Ian Moore Contracting INV 457- Full grass cut £542.05 including VAT
iii) Ian Moore Contracting INV 465- Relocation of the Jubilee bench £360 inc VAT using CIL
iv) Ian Moore Contracting INV 479- Full grass cut £542.05 including VAT
v) PKF External Audit- £378.00 Including VAT
vi) Sturton by Stow Village Hall- Invoice 473- £20.00 no VAT
b) Payments to be agreed (None)
c) Direct Debits paid Multidata £61.28 (August)
British Gas OSR – £14.75 including VAT (TBC)
British Gas Village Green- £14.67 including VAT (TBC)
ID Mobile- Phone Contract- £8.00
Charge Card- (£28.39) including £3 Charge fee, £13.49 ink subscription, Tesco-Cleaning Supplies (£11.90)
d) Bank Fees Multi Charge Card monthly charge £3 included within charge card total
CHAPS Fee £28
Monthly Bank Account Fee £6
e) Monies Received Multidata reimbursement July- £61.68
CHAPS Fee reimbursed due to bank error £28
S106 interest from Maturing Bond £759
f) Bank Transfer £10,000 from Savings Account to Current Transactional Account
16. To approve the September 2025 accounts (circulated)
17. To agree the monthly reserves summary sheet (circulated)
18. To agree bank reconciliation
19. To review and discuss the quarterly budget
20. To agree to an earlier start to the October meeting to aid grant applications.
21. To agree to add Cllr Capuano to the HR Sub Committee in replace of former Cllr Taylor
22. To discuss and agree to opt into a two-year fixed price mid-year/internal audit service with LALC
23. To review, discuss and adopt grass tender specification ready for tendering 26/27
24. To review, discuss and adopt hedge tender specification ready for tendering 26/27
25. To discuss and agree creating a grass/hedge maintenance specification for Jubilee Wood for routine maintenance
26. To agree cost of £100 ex VAT from Mr Deague for dyke maintenance at rear of The Glebe & Old Rectory Gardens
27. To discuss and agree installing CCTV to oversee the Village Hall playpark
28. To discuss and agree displaying a Sturton by Stow Parish Council Office sign on the OSR
29. To receive a progress report from the project walking leaflet sub-committee (if required)
30. To agree to accept the gift of a planter from a Mens Sheds member and agree its position.
31. To approve and accept notification of the AGAR Section 3 and note any action required
32. To discuss projects for 26/27
33. To agree to order Christmas Tree for the Village green and additional smaller trees
34. To discuss arrangements for the Christmas Light Switch on
35. To discuss arrangements for the Christmas display competition
36. Reports from local organisation.
37. General maintenance in the Parish
38. Items to be noted for the next meeting.
39. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. If agreed press and public will be asked to leave.
40. To discuss and agree proposal for a three-year extension for grass and hedge contracts with current contractor.
41. To discuss and agree quotes for professional crowning and maintenance to the PC trees within the open space on Old Rectory Gardens as requested by a resident.