July 2025Agenda
The public and the press are cordially invited to be present and will be able to ask questions or make short statements to the council during Item 4 on the agenda. The meeting will be open to the public for a total of 20 minutes.
AGENDA Signed S.Hoyland 27th June 2025
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To discuss updates from Anglian Water on Flooding issues and agree action.
4. Public Participation
5. To approve minutes of previous meeting in June 2025 and authorise the Chairman to sign
6. To receive the Clerks Report
7. Correspondence received.
8. Planning Applications Any applications up to the date of the meeting
9. Planning Granted Any applications up to the date of the meeting
10. Other planning matters
i) Planning Application-WL/2024/00662- LAND AT WILLINGHAM BY STOW FARM MARTON ROAD WILLINGHAM BY STOW GAINSBOROUGH DN21 5BH. Planning application for the installation and operation of a Battery Energy Storage System BESS with ancillary infrastructure and landscaping and biodiversity enhancements.
ii) Neighbourhood Plan Review
Saxilby with Ingleby Parish Council has submitted its Neighbourhood Plan Review (the Plan) and supporting documents to West Lindsey District Council (WLDC) in accordance with Regulations 15 and 16 of the Neighbourhood Planning General Regulations 2012. WLDC is now inviting comments on the submitted Plan.
11. To note expenditure on urgent repairs to fix a footpath entrance from The Glebe damaged by ASB, made under delegated authority to the clerk at a cost of £21.76 using CIL money.
12. Accounts: Online payments to be authorised
a) Payments agreed i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE
ii) Ian Moore Contracting INV 366- Full grass cut £542.05 including VAT
Ian Moore Contracting INV 381- Full grass cut £542.05 including VAT
Ian Moore Contracting INV 402 - Full grass cut £542.05 including VAT
b) Payments to be agreed None
c) Direct Debits paid Multidata £61.28 July
British Gas OSR – £23.94 including VAT
British Gas Village Green- £14.65 including VAT
ID Mobile- Phone Contract- £8.00
Charge Card- Total £123.67 including £3 Charge fee, £16.99 ink subscription,
British Gas Lite- Village Green £67.74 End of account dispute,
British Gas Village Green - Standing Charge £14.18 including VAT,
Listers-Gateway materials for footpath entrance on The Glebe- £21.76 including VAT.
d) Monies Received Multidata reimbursement July- £61.68
e) Bank Fees Multi Charge Card monthly charge £3 included within charge card total
Monthly Bank Account Fee £6
f) Bank Transfers £10,000 S106 money from current account back to the savings accounts
£10,000 from current account back to the reserves savings account to gain interest
13. To approve the July 2025 accounts circulated
14. To agree the monthly reserves summary sheet circulated
15. To agree bank reconciliation
16. To review the Quarterly budget
17. To discuss and agree relocation of the Jubilee Bench
18. To discuss Remembrance Day arrangements and to review risk assessment.
19. To review litter picker risk assessments
20. To review the general maintenance risk assessments.
21. To discuss and agree options for maturing bond for August 2025 and accumulated interest
22. To review Grant application form
23. To agree to advertise for grant applications
24. To review the Councillor Leaving protocol.
25. To discuss and agree making representation to Highways for resident’s request of re-surfacing the old Stow Road
26. To discuss alternative arrangements for displaying the hard copy of the minutes
27. To discuss walking routes leaflets project.
28. To approve the IT Policy
29. To discuss and agree any further maintenance to potentially stagger the gateway at The Glebe footpath entrance if still required.
30. To agree cost of £450 non-vatable fee to be paid via the charge card to SLCC for Clerk to begin the CILA Qualification Portfolio
31 Reports from local organisations
32. General maintenance in the Parish
33. Items to be noted for the next meeting.