March 2025 Agenda
You are summoned to attend the Council meeting of the above council on Wednesday 5th March 2025 which starts at 7.30pm in the OLD SCHOOL ROOM.
AGENDA Signed S.Hoyland 26th February 2025
1. Recording of meeting
2. Apologies
3. To receive declaration of interests in accordance with the Localism Act 2011
4. Meeting opened to the public.
5. To approve minutes of previous meeting in February 2025.
6. To discuss any response from Anglian Water on flooding issues
7. Matters arising from minutes.
8. Correspondence received.
9. Planning Applications (Any applications up to date of meeting)
Planning Application- WL/2025/00172- 20 High Street- Planning application for removal of conservatory & construction of a single storey side extension.
Planning Application- WL/2025/00149 13-27 Queensway- Planning application to form 12no. car parking spaces.
10. Planning Granted (Any applications up to date of meeting)
11. Other Planning Matters
WL/2024/00100- Land at 31 Tillbridge Road – New documents submitted.
12. To note expenditure on urgent repairs to fix a leak in The Old Schoolroom made under delegated authority to the clerk at a cost of £110
13. Accounts: Online payments to be authorised
a) Payments agreed
i) Salaries-Clerk and expenses/ litter picker/OSR Cleaner/Handyman/PAYE
ii) Glasdon Nestor 400 Sand bin £313.14 including VAT
iii) M. D. Hoyland Ltd- £110 no VAT
b) Payments to be agreed
i) Cllr Taylor Expenses for replacement padlock for the VH playpark £21.49
ii) LCC repayment of £28,650 (Received in error Jan 25)
c) Direct Debits paid
Multidata £58.75 (February)
British Gas Lite OSR £67.45 including VAT
British Gas Village Green X
ID Mobile +£16.80 credit due to contract change
Charge Card £100.82 (replacement mop head, printing paper, B&Q sandbags, ink subscription and £3 card fee)
d) Monies received CIF £50.00 towards Sand bags.
e) Bank Fees
Multi Charge Card monthly charge £3 included within charge card total
Monthly Bank Fee £6.00
14. Accounts March 2025 summary –circulated.
15. To agree bank reconciliation
16. To discuss the Internal Audit Report
17. To agree and sign a learning agreement to support the clerk in achieving a Certificate in Local Council Administration (CILCA)
18. To agree to renew Annual Training Scheme with LALC for clerk and councillors to access training at a discounted rate £160 no VAT
19. To agree to renew LALC Subscription at £412.66 no VAT
20. To discuss VH playpark re-surfacing quotes if received
21. To agree cost of £129.50 excluding VAT for x2 replacement flat swing seats for the VH Playpark
22. To discuss quotes for maintenance Power washing of 3 parks & topsoiling around roundabout at VH play parks and removal of low rotator
23. To agree costs of £150 for x3 Emergency Location Signs as suggested in the annual inspection report and to display one in each playpark.
24. To discuss Community Payback playpark project and agree whether to proceed
25. To review and discuss the quarterly budget
26. To discuss if the trees on the open space in Old Rectory Garden require maintenance this year.
27. To agree to replenish sand supplies for sand bins 800kg for £70.94 including VAT and a possible £20 delivery charge
28. To discuss making representation to Highways regarding further street lighting to be installed to the edge of the village, Stow Road now the 30mph is in place.
29. To discuss whether to sign up to online banking in relation to the United Trust Bank and to agree to add the clerk as a bank signatory to facilitate the management of the maturing bond via the online service
30. Reports from local organisation.
31. General maintenance in the Parish
32. Update on Solar Farms.
33. Items to be noted for the next meeting.
34. To agree to go into closed session. To discuss staff appraisal. If agreed press and public will be asked to leave.
35. HR Committee to report clerk’s appraisal