May 2025 Agenda
You are summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL of the above council on Wednesday 7th May 2025 starting AT 7.00PM in the OLD SCHOOL ROOM.
AGENDA Signed S.Hoyland 30th April 2025
1. Election of Chairman
2. Declaration of Acceptance of Office signed.
3. Election of vice chair
4. Declaration of Acceptance of Office signed.
5. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
6. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
7. Public Participation
8. To approve minutes of previous meeting in April 2025 and authorise the Chairman to sign
9. To receive the Clerks Report
10. To review the Neighbourhood Plan
11. To review existing terms of reference for HR Committee and appoint Chair of HR Committee and additional members if required
12. Election of Representatives: i) Village hall ii) Youth Club iii) Rec Field iv) Speed watch v) Jubilee Wood
13. To agree final end of year detailed accounts
14. To discuss and approve amendments to asset register.
15. To consider the report of the internal auditor for the financial year ended 31st March 2025
16. To approve the Annual Governance Statement (Section 1 of the Annual Governance and Accountability Return (AGAR) for financial year 2024/2025 and authorise signing
17. To approve the Accounting Statements of the Annual Return (Section 2 of the AGAR) for financial year 2024/2025 and authorise signing
18. To agree notice of public rights and publication of the unaudited AGAR on Friday 30th May to begin Tuesday 3rd June and ending Monday 14th July 2025
19. To agree to adopt tailored Standing Orders 2025 model document
20. Review of policies: All document circulated prior to the meeting
a) Financial Regulations
b) Grant Policy
c) Safeguarding Policy
d) Communication Policy
e) Equal Opportunities Policy
f) Media Policy
g) Model Publication Scheme
h) Complaints Policy
i) Retention Policy
j) Annual Leave Policy
k) General Privacy Policy
l) Data Protection Policy
m) Data Map
n) Data Breach
o) Subject Access Request
p) Parish Council Risk Management
21. To review and agreement of authorised payments-circulated
22. To review the councils bank mandate and signatories and agree changes as required
23. To discuss amendments made to insurance schedule and agree insurance renewal quote £887.37
24. Correspondence received.
25. Planning Applications (Any applications up to the date of the meeting)
26. Planning Granted (Any applications up to the date of the meeting)
WL/2025/00220 Badgers Rest-Planning application for proposed single storey side and rear extension to form orangery & garage with roof terrace, and roof dormer.
WL/2024/00100- Land at 31 Tillbridge Road
WL/2025/00172- 20 High Street- Planning application for removal of conservatory & construction of a single storey side extension.
27. Other planning matters
28. Accounts: Online payments to be authorised
a) Payments agreed
i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE
ii) Wicksteed x2 replacement junior bay swing seats £155.40 including VAT-Using CIL Money
iii) Glasdon Nestor 400 - £313.14 (including VAT + £12.50 delivery Using CIL Money)
iiii) Zurich Insurance Renewal £887.37
b) Payments to be agreed
i) Easy PC Accounts 25/26 subscription £108 no VAT
ii) Ian Moore Contracting INV 321- Full grass cut £542.05 including VAT
c) Direct Debits paid
Multidata £61.28 (April)
British Gas OSR £25.64 including VAT
British Gas Village Green X
ID Mobile (In credit from contract transfer)
Charge Card- (£8.49) including £3 Charge fee and £5.49 ink subscription
Wave Water Bill- £52.64
d) Monies Received
Multidata reimbursement April- £61.68
VAT Reclaim £1,548.50
Community Initiative Levy (CIL) £861.40
Wayleave- Northern Power £4.60
British Gas- Former Contract refund £23.68
e) Bank Fees
Multi Charge Card monthly charge £3 included within charge card total
Monthly Bank Account Fee £6
29. Accounts May 2025 summary –circulated.
30. To agree the monthly reserves summary sheet
31. To agree bank reconciliation
32. agree to submit claim form to English Woodland Grant Scheme for FWP towards Jubilee Wood
33. To discuss the needs of the village with regard to vehicle parking near the shop- double yellow lines
34. To agree statement relating to boundary claims of 16 Upper Close
35. To discuss findings of the walkabout inspection and agree works needed
36. Reports from local organisation.
37. General maintenance in the Parish
38. Update on Solar Farms
39. Items to be noted for the next meeting.
40. To agree to go into closed session. To discuss staff appraisal. If agreed press and public will be asked to leave.
41. Clerk to report on Staff Appraisal