2026 Agenda

PARISH COUNCIL OF STURTON BY STOW

PARISH COUNCIL

MEETING IN THE OLD SCHOOLROOM

Wednesday 5th August 2026

7.30pm

The public and the press are cordially invited to be present and will be able to ask questions or make short statements to the council during Item 3 on the agenda.  The meeting will be open to the public for a total of 20 minutes.

AGENDA                                                  Signed     S.Hoyland  30th July 2026

1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

2. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.

3. Public Participation

4. To discuss flooding updates and agree next steps

5. To approve minutes of previous meeting in July 2026 and authorise the Chairman to sign

6. To receive the Clerks Report

7. Correspondence received.

8. Planning Applications (Any applications up to the date of the meeting)

WL/2026/00644- 32 The Close- Planning application for single storey rear extension, timber outbuilding, 1200mm high northern boundary wall, 1800mm high eastern boundary fence, render finish to entire dwelling, and reconstituted slate to existing dwelling main gable roof.

WL/2026/00595- West Burton Solar Project- Request for confirmation of compliance with requirement 4 (Community Liaison Group) of the West Burton Solar Project Order 2025 (SI 116/2025)

WL/2026/00604- The Gate Burton Energy Park Project- Request for confirmation of compliance with requirement 4 (Community Liaison Group) of The Gate Burton Energy Park Order 2024 (SI 807/2024)

WL/2026/00674- The Tillbridge Solar Project- Request for confirmation of compliance with requirement 4 (Community Liaison Group) of The Tillbridge Solar Order 2025 (SI 1105 2025)

9. Planning Granted (Any applications up to the date of the meeting)    

WL/2026/00345 - Moor Farm - Planning application for erection of a linked conservatory and alterations to annex.

10. Other planning matters.

11. To agree PKF Completed AGAR 25/26 External Audit costs- £378.00 including VAT

12. To note emergency expenditure related to additional costs when purchasing of a pack of two tamtorque toolbits, made under delegated authority to the clerk at a cost of £2.48 using CIL money.

13. To note emergency alterations to filling the gap around the roundabout at the Village Playpark with concrete as an alternative to wet pour. The agreed amount remains unchanged. The decision was made under the delegated authority of the Clerk to facilitate the annual inspection and is to be funded using CIL monies.

14. Accounts: Online payments to be authorised

Pre-authorised payments             

i)Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE

ii) Ian Moore Contracting INV 894 - Full Grass Cut and Strim £528 including VAT

iii) Ian Moore Contracting INV 869- Jubilee Wood scheduled grass cutting £150 including VAT                    

iv) Ian Moore Contracting INV 878 - Full Grass Cut and Strim £528 including VAT

v) Ian Moore Contracting INV 903- plus £204.00 hedge contract missed cut

vi) Ian Moore Contracting INV 870- Repairs to Village Hall Roundabout £180 including VAT (CIL)

vii) Pelican Trust- Newsletter Printing £124 no VAT

viii) Mens Sheds £30 no Vat – Replacement Owl Box

ix) LCC- X4 Speed Indicator Device installation posts- Total £800 no VAT using (CIL)

x) PKF Little John- External Audit-£378 including VAT

b) Payments to be agreed:  None

c)  Direct Debits paid: British Gas OSR –£15.88 including VAT

British Gas Village Green- £14.20 including VAT

ID Mobile- Phone Contract- £8.00

Wave £64.46                                                                                                                 Charge Card- (£31.35) including £3 Charge fee. £13.49 HP Ink Subscription and Tamtorque Toll bit for SID’s £14.86

ICO Data Protection Renewal Fee £47.00

d) Bank Fees               Multi Charge Card monthly charge £3 included within charge card total 

Monthly Bank Account Fee £7

e) Monies Received     Interest Savings Account £87.33

Interest Deposit Account £9.60

f) Bank Transfer        £10,000 to return to the savings account now that the precept has been received

£5,000 additional sums to the savings account     

15. To approve the August 2026 accounts (circulated)

16. To agree the monthly reserves summary sheet (circulated)

17. To agree bank reconciliation.

18. To agree cost of up to £20 for replacement padlock for Jubilee Wood

19. To agree a cost of up of up to £150 for Remembrance Day supplies to cover additional wreath/gesture, RBL

donation, plastic poppies and tablecloths (if required) and refreshments for after the ceremony.

20. To review the Clerk sickness policy

21. To review the Hourly paid staff sickness policy

22. To review the Lone Working Policy

23. To review Statement of General Safety Policy

24. To consider and agree engineers’ recommendation for a Fire Risk Assessment of the OSR carried out by Arion for the cost of £350 + VAT.

25. To agree to an earlier start of 7pm for the October meeting to aid grant application presentations.

26. To agree cost of £120 ex VAT from Mr Deague for dyke maintenance at rear of The Glebe & Old Rectory Gardens

27. To consider quote of £480 including VAT for maintenance of tree survey recommendations to schedule removal of deadwood - greater than 25 mm. from both the Sycamore tree on The Glebe and the Ash Tree on Ashfield for winter 26/27.

28. To consider recommendation to increase Jubilee Wood cuts to three times a year at £125 per cut ex VAT to achieve a quality cut

29. To approve and accept notification of the AGAR Section 3 and note any action required

30. To agree to prepare and public the notice of conclusion of audit and sections 1, 2 + 3 before 30th September for 14 days

31. To receive a progress report from the project walking leaflet sub-committee (if required)

32. Reports from local organisation.

33. General maintenance in the Parish

34. Items to be noted for the next meeting.

35. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. If agreed press and public will be asked to leave.

36. To agree to suspend financial regulation 5.8 requiring three quotations above £3000 in order to facilitate the award of the hedge contract, due to time constraints and a lack of contractor interest. The suspension shall apply only to this procurement.

37. To discuss hedge cutting tenders and agree a contractor 26/28

38. To discuss and approve increase to the Clerk's salary following the achievement of Qualified CILCA status, in accordance with the Clerk's contract.