2026 Agenda

PARISH COUNCIL OF STURTON BY STOW

PARISH COUNCIL MEETING IN

THE OLD SCHOOLROOM

Wednesday 3rd June 2026

7.30pm

The public and the press are cordially invited to be present and will be able to ask questions or make short statements to the council during Item 4 on the agenda.  The meeting will be open to the public for a total of 20 minutes.

AGENDA                                           Signed     S.Hoyland  27th May 2026

1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

2. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.

3. To introduce the new Community Emergency Plan Lead and approve the reviewed CEP document

4. Public Participation

5. To discuss flooding updates and agree next steps

6. To approve minutes of previous meeting in May 2026 and authorise the Chairman to sign

 7. To receive the Clerks Report

8. Correspondence received.

9. Planning Applications (Any applications up to the date of the meeting)

10. Planning Granted (Any applications up to the date of the meeting)

11. Other planning matters.

12. To note emergency expenditure to facilitate purchase of sand due to price increase at the cost of £7.20 made under delegated authority to the Clerk, to efficiently replenish sand supplies

13. Accounts: Online payments

a) Pre-authorised

payments                      i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE

                                      ii) Ian Moore Contracting INV 779- Full Grass Cut and Strim £486 including VAT

                                     iii) Ian Moore Contracting INV 757 - Full Grass Cut and Strim £528 including VAT

                                      iv) MJL Fire Extinguisher Inspection £38.40

                                       v) Upper Witham Drainage Board- Drainage Fees £36.82

                                      vi) WLDC- Replacement Litter Bin- Allan Close Playpark £114.00 (using CIL money)

                                     vii) Christopher Popham- Electric Box Mural £300 (no VAT) (If completed)

                                     viii) RW Tree Services £300 including VAT (If completed)

                                       ix) Ian Moore Contracting- Wet Pour VH Playpark £180 including VAT (Using CIL)

                                             (If completed)

 b) Payments to be agreed:  None

 c)  Direct Debits paid: British Gas OSR –£18.21 including VAT

                                       British Gas Village Green- £14.18 including VAT

                                       ID Mobile- Phone Contract- £8.00

                                            Charge Card- (£) including £3 Charge fee. £13.49 HP Ink Subscription Listers- Planter’s materials £54.35 including VAT, (B&Q Sandbags £36.96 and Sand £127.20 Using CIL)

 Safety Signs for Less- Road Flooded Signs £82.20 including VAT, Amazon Cleaning Cloths £15.69

including VAT Tesco £14.00 Office Paper and cleaning supplies.

d) Bank Fees       Multi Charge Card monthly charge £3 included within charge card total 

                             Monthly Bank Account Fee £7

e) Monies Received            None             

14. To approve the June 2026 accounts (circulated)

15. To agree the monthly reserves summary sheet (circulated)

16. To agree bank reconciliation.

17. To agree a transfer a sum from the current account to the savings to account to accrue interest

18. To discuss VACANCIES LEFT UNFILLED AT THE ELECTION BY REASON OF INSUFFICENT NOMINATIONS-

Two Vacancies available.

19. To consider and agree whether to resume Best Kept Garden Awards and discuss arrangements for (Date and judge)

20. To discuss and approve the hedge tender specification for a two-year fixed price contract with a possible extension for an additional two years ready for tendering 26-28

21. To agree to submit a comment on the proposed updates to ensure the Local Validation Lists remain up to date, proportionate, and aligned with current national policy and guidance.

22. To consider and agree engineers’ recommendation of a Fire Risk Assessment for the OSR carried out by MJL Fire Safety Service for the cost of £595 + VAT.

23. To consider and agree options of accredited playpark inspector to carry out the playpark annual inspections due September not exceeding the costs of £400 ex VAT.

24. To discuss and agree to adopt Compassionate Leave Policy

25. To discuss and Review OSR Cleaning Risk Assessment

26. To discuss and review Disciplinary Policy

27. To discuss and review Grievance Policy

28. To discuss findings of the walkabout inspection and agree works needed

29. To receive a progress report from the project walking leaflet sub-committee (if required)

30. Reports from local organisation.

31. General maintenance in the Parish

32. Items to be noted for the next meeting.