July 2026 Agenda
- To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
- To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
- Public Participation
- To discuss flooding updates and agree next steps
- To approve minutes of previous meeting in June 2026 and authorise the Chairman to sign
- To receive the Clerks Report
- Correspondence received.
- Planning Applications (Any applications up to the date of the meeting)
WL/2026/00547- Cottam Solar Project- Request for confirmation of compliance with requirement 4 (Community Liaison Group) of the Cottam Solar Project Order 2024 (SI 943/2024)
9. Planning Granted (Any applications up to the date of the meeting)
10. Other planning matters.
Reconsultation- WL/2026/00107 - Land adjacent to The Hollies, 23 Fleets Road- Planning application for change of use of agricultural land to residential garden
11. Accounts: Online payments
a) Pre-authorised
payments i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE
ii) Ian Moore Contracting INV 848 - Full Grass Cut and Strim £528 including VAT
iii) Ian Moore Contracting INV 826- Full Grass Cut and Strim £486 including VAT
iv) Ian Moore Contracting INV 802 - Full Grass Cut and Strim £528 including VAT
v) RW Tree Services £300 including VAT (If completed)
vi) Mens Sheds £140 no Vat – X2 Replacement Planters positioned outside of The Tastery.
b) Payments to be agreed: None
c) Direct Debits paid: British Gas OSR –£14.41 including VAT
British Gas Village Green- £14.93 including VAT
ID Mobile- Phone Contract- £8.00
Charge Card- (£16.49) including £3 Charge fee. £13.49 HP Ink Subscription
d) Bank Fees Multi Charge Card monthly charge £3 included within charge card total
Monthly Bank Account Fee £7
e) Monies Received None
f) Bank Transfer £10,000 to return to the savings account now that the precept has been received
£5,000 additional sums to the savings account
12. To approve the July 2026 accounts (circulated)
13. To agree the monthly reserves summary sheet (circulated)
14. To agree bank reconciliation.
15. To review the Quarter one of the Quarterly budget
16. To agree cost of up to £52.00 for ICO renewal via direct debit (reduction of £5 expected for DD)
17. To agree cost of up to £150 ex VAT for materials for the handyman to carry out repairs highlighted of the annual walkabout inspection, inclusive of;
Repair of the brick plinth on the centenary village sign - battery breaker hire £50 ex VAT and replacement bricks.
Lubricating the small rotator at the Allan Close playpark- grease and grease gun £20 ex VAT
18. To agree to purchase a pack of two tamtorque tool bit needed to tighten / loosen the Tamtorque straps on the new SID’s signs at the cost of £10.90 including VAT + £3.30 shipping (Total £13.20)
19. To approve the amendments and adopt hedge tender specification for a two-year fixed price contract with a possible extension for an additional two years ready for tendering 26-28 and increase cuts to all hedges to twice a year.
20. To agree to advertise hedge contract for tenders for a two-year fixed price contract with a possible extension for an additional two years ready for tendering 26-28
21. To consider expressing a view on the LCC Minerals and Waste Local Plan Consultation which will guide the future provision of minerals and the management of waste in Lincolnshire up to 2042.
22. To consider the offer of applying for Free Orchard Trees to be planted in the community and agree if required.
23. To consider and agree sending a letter to the Quakers of request for maintenance of the Quakers Burial Site.
24. To consider recommendations from the tree survey to schedule removal of deadwood - greater than 25 mm. from both the Sycamore tree on The Glebe and the Ash Tree on Ashfield for winter 26/27.
25. To discuss Remembrance Day arrangements and to review risk assessment.
26. To review litter picker risk assessment
27. To review the general maintenance risk assessment.
28. To review Grant Aid Policy and accompanying Grant Application Form
29. To agree to advertise for grant applications
30. To review the Councillor Leaving protocol.
31. To review the IT Policy
32. To receive a progress report from the project walking leaflet sub-committee (if required)
33. Reports from local organisation.
34. General maintenance in the Parish
35. Items to be noted for the next meeting.