2026 Agenda

PARISH COUNCIL OF STURTON BY STOW

PARISH COUNCIL MEETING IN

THE OLD SCHOOLROOM

Wednesday 6th May 2026

7.00pm

The public and the press are cordially invited to be present and will be able to ask questions or make short statements to the council during Item 7 on the agenda.  The meeting will be open to the public for a total of 20 

AGENDA Signed     S.Hoyland  29th April 2026

1 Election of Chairman

2. Declaration of Acceptance of Office signed. 

3. Election of vice chair

4. Declaration of Acceptance of Office signed.

5. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

6. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.

7. Public Participation

8. To discuss flooding updates and agree next steps.

9. To approve minutes of previous meeting in April 2026 and authorise the Chairman to sign

10. To receive the Clerks Report

11. To review the Neighbourhood Plan

12. To review existing terms of reference for HR Committee 

13. Election of Representatives: i) Village hall ii) Youth Club iii) Rec Field iv) Speed watch v) Jubilee Wood

14. To agree final end of year detailed accounts

15. To discuss and approve amendments to asset register.

16. To consider the report of the internal auditor for the financial year ended 31st March 2026

17. To approve the Annual Governance Statement (Section 1 of the Annual Governance and Accountability Return (AGAR) for financial year 2025/2026 and authorise signing

18. To approve the Accounting Statements of the Annual Return (Section 2 of the AGAR) for financial year 2025/2026 and authorise signing

19. To agree notice of public rights and publication of the unaudited AGAR on Friday 29th May to begin Wednesday 3rd June and ending Tuesday14th July 2025

20. Review of policies: All document circulated prior to the meeting

Standing Orders

Financial Regulations

Safeguarding Policy

Communication Policy

Equal Opportunities Policy 

Media Policy

Model Publication Scheme

Complaints Policy

Retention Policy

Annual Leave Policy

General Privacy Policy

Data Protection Policy

Data Map

Data Breach

Subject Access Request

Parish Council Risk Management 

21. To agree Accessibility Statement for the Parish Council Website

22. To review and agreement of regular authorised payments-circulated

23. To review the councils bank mandate and signatories and agree changes as required 

24. To discuss amendments made to insurance schedule and agree insurance renewal quote £1,019.72

25. Correspondence received. 

26 Planning Applications (Any applications up to the date of the meeting)

Reconsultation – Planning Application- WL/2026/00107 - Land adjacent to The Hollies, 23 Fleets Road- Planning application for change of use of agricultural land to residential garden

Planning Application - WL/2026/00345 - Moor Farm - Planning application for erection of a linked conservatory and alterations to annex

27. Planning Granted (Any applications up to the date of the meeting)

Application Number: WL/2025/01138- Bransby Home Rest for Horses- Listed building consent for repairs to existed barn. 

28. Other planning matters

29. To note and agree expenditure on urgent repairs to fix metal bus shelter at the bottom of School Lane/The Beeches made under delegated authority to the clerk at a cost of £330 including VAT to Ian Moore Contracting.

30. To agree to renew Easy PC subscription for accounts software at a cost of £108.00 no VAT

31. Accounts: Online payments to be authorised 

a) Payments agreed     

i) Salaries-Clerk and expenses/litter picker/OSR Cleaner/Handy-man/PAYE

ii) Ian Moore Contracting INV 732 £330 including VAT.                                         

iii) Mijan Easy PC Account Subscription £108.00 no VAT

iv) Zurich Insurance Renewal £1,019.72

b) Payments to be agreed

Easy PC Accounts 26/27 subscription £108 no VAT

Ian Moore Contracting INV 724 – Full grass cut minus FP £486.00 including VAT

Ian Moore Contracting INV 736 - Full grass cut + FP £528.00 including VAT     

Jewsons (Stark) Handyman Materials-White Paint- £41.21 including VAT

c)  Direct Debits paid           

British Gas OSR £17.73 including VAT

British Gas Village Green £15.67 including VAT

ID Mobile £8.00 including VAT

Charge Card- (£16.49) including £3 Charge fee and £13.49 ink subscription

Wave Water Bill- £50.60 no VAT.

d) Monies Received           

 VAT Reclaim £3,189.66

Community Initiative Levy (CIL) £263.67

Wayleave- Northern Power £4.60

e) Bank Fees                           

Multi Charge Card monthly charge £3 included within charge card total  

Monthly Unity Bank Account Fee £7     

32. To approve the May Accounts (circulated) 

33. To agree the monthly reserves summary sheet

34. To agree bank reconciliation

35. To agree to submit claim form to English Woodland Grant Scheme for FWP towards Jubilee Wood

36. To consider and agree options to replace small planters positioned outside of The Tastery up to a cost of £200 each

37. To consider and agree options to purchase large planters (replica of planter at the Millennium Oak) for a cost up to £400 each as part of remodelling the village green from the Sturton and Stow Agricultural and Horticultural Association. 

38. To agree cost of fire inspection up to £400

39. To agree the cost of £120 to replenish sand supplies (500kg) using CIL money.

40. To agree cost of £40 to replenish sandbag supplies (100 bags) using CIL money

41. To consider and agree additional £300 to purchase a replacement litter bin in the Allan Close playpark if required using CIL money.

42. To discuss annual walkabout arrangements

43. Reports from local organisation.

44. General maintenance in the Parish

45. Items to be noted for the next meeting.